Administrative Support Officer

2 weeks ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an Administrative Support Officer on a contract for up to 12 months.

**Position Overview**

**Duties & Responsibilities**:

- Administrative Support, to undertake tasks that include, but are not limited to, the following:_
- Act as the first point of contact for major service providers for onboarding and off boarding of contractors.
- Managing group mailbox for timely assignment of work.
- Coordinating meetings with internal and external stakeholders and ensuring the leadership team has all required information for meetings.
- Engaging with section staff and fostering a strong team focus.
- Preparing and/or quality assuring general correspondence and less complex documentation in accordance with departmental guidelines.
- Actively respond to any coordination requests by due date ensuring appropriate clearances have been adhered to.
- Assisting with coordinating section/branch administrative tasks (e.g. phone lists, leave register, work from home arrangement register, property, and accommodation).
- Assist with contract extensions to ensure accurate and timely contract management of staff, vendors and service providers.
- Assist in organising, scheduling and coordinating interviews, internal/external meetings and section agenda with measurable outcomes.

**Documentation**:
The following reporting will be required throughout the duration of the engagement:

- Weekly timesheet completion,
- Weekly status reports; and
- Ad hoc reporting (as requested).

**Essential criteria**:

- Prior experience in undertaking an administrative function.

**Mandatory Requirements**:

- security clearance (minimum BASELINE)
- police check (not older than 6 months)

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