Executive Assistant to Group Chief Information Officer

**Join an ASX200-listed company with a dynamic growth strategy**

**Work with executives who have a global footprint**

**Step into a role with a roadmap for growth and transformation.**

At Kelsian Group, we are reimagining global transit and tourism with an unwavering commitment to safety, innovation, sustainability, and empowering our people. As part of our dynamic Technology team, you will play a pivotal role in shaping the future of an industry leader, working directly with our Group Chief Information Officer.

This isn’t just another Executive Assistant position—this is an opportunity to partner with a visionary leader in a global, transforming organisation. You will tackle complex challenges, support digital transformation, and help drive efficiency across a high-performing executive team.

**The Role at a Glance**

**Executive Support & Administration**:

- Manage and optimise the GCIO’s calendar, meetings, and priorities to enable executive focus
- Assist in preparing high-quality reports, board papers, and governance documentation
- Oversee travel coordination, expense management, and logístical planning for the IT leadership team
- Handle sensitive business communications with discretion and professionalism

**Strategic & Operational Coordination**
- Support the GCIO in tracking key initiatives, action items, and project milestones
- Act as a liaison between IT leadership, senior executives, and external stakeholders
- Assist in data collation, board reporting, and strategic planning documentation

**Governance, Compliance & Financial Administration**:

- Ensure governance excellence by coordinating executive meetings, risk reviews, and compliance reporting
- Track and manage IT leadership credit card expenses, reconciliations, and financial submissions
- Work closely with Finance teams to align IT budgeting and forecasting

**Process Improvement & Digital Productivity**:

- Leverage digital tools to streamline workflows and enhance efficiency
- Identify opportunities for process improvements in executive administration and governance

**About You**

You are a high-performing professional who thrives in environments that demand excellence, discretion, and innovation. Your ability to stay one step ahead, think critically, and communicate effectively makes you indispensable.
- 5+ years’ experience as an Executive Assistant, ideally in a corporate, technology, or professional services environment
- Strong governance and compliance experience
- Excellent communication and stakeholder engagement skills
- High attention to detail, problem-solving skills, and ability to anticipate needs
- Financial acumen (expense management, reconciliations, financial reporting experience preferred)
- Ability to handle confidential business matters with discretion
- Thrives in a fast-paced, evolving organisation

**What Makes This Role Unique**
- Be a valued thought partner contributing to the Technology team’s success
- Work in a transformative organisation driving positive change in how people move and connect
- Join a company where your drive and capabilities will be supported and rewarded

**Why Join Kelsian Group?**

At Kelsian, we don’t just offer jobs; we offer **careers with purpose**.

You’ll enjoy:

- A leadership team that values and invests in your growth
- Tailored benefits and career progression opportunities
- The chance to be part of a global success story driving meaningful change
- A people-focused, high-performing executive team
- Flexibility to live and work in a way that supports your best performance

**Your Next Step**

If you’re ready to elevate your career and step into a role where you can own the space, make a difference, and thrive, we want to hear from you.

**Submit your resume and cover letter**, detailing why you are the A-player we’re looking for.

**Applications close at 5:00 PM on Friday, 21 February 2025.