Current jobs related to Administrative Services Officer - Ballarat - Ballarat Health Services

  • Administrative Services Officer

    1 week ago

    Ballarat, Australia Ballarat Health Services Full time

    **Administrative Services Officer** **Mental Health Services: Ballarat offices** **Full-time Ongoing** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing...

  • Administration Officer

    2 days ago

    Ballarat, Australia Ballarat Health Services Full time

    **Administration Officer - Specialist Clinics** **Permanent, Full-time** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing...

  • Administrative Services Officer

    3 weeks ago

    Ballarat, Victoria, Australia Grampians Health Full time

    Administrative Services Officer - Mental HealthJoin to apply for the Administrative Services Officer - Mental Health role at Grampians HealthAdministrative Services Officer - Mental Health2 days ago Be among the first 25 applicantsJoin to apply for the Administrative Services Officer - Mental Health role at Grampians HealthGet AI-powered advice on this job...

  • Finance and Administration Officer

    1 day ago

    Ballarat, Australia Ballarat Health Services Full time

    **Finance and Administration Officer** **Information Technology / Grampians Rural Health Alliance** **Full time - Permanent** **80 hours per fortnight including monthly ADO and 5 weeks annual leave** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional...

  • Residential Administration Officer

    5 days ago

    Ballarat, Australia Ballarat Health Services Full time

    **Residential Administration Officer** **Permanent Full Time** **(76 hours per fortnight)** **About the role** As the Residential Administration Officer you will undertake administrative support activities to ensure effective and efficient operations within our aged care community. Through this role you will provide reception services, maintain stock...

  • Administration Officer

    1 week ago

    Ballarat, Australia Department of Education Full time

    **Overview**: **Work type**:Full time **Salary**:$79,122 - $96,073 **Grade**:VPSG3 **Occupation**: Administration/Secretarial **Location**: Ballarat **Reference**: VG/1859614 **About the Department** The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future...

  • Administration Officer

    2 weeks ago

    Ballarat, Victoria, Australia State Government of Victoria, Australia Full time

    We are seeking applications for Administration Officers to join the Health Administration Casual Bank.We are seeking applications for Administration Officers to join the Health Administration Casual Bank.As a casual bank Administration Officer, you will have the ability to fill available shifts across a number of our sites including; Clunes, Creswick,...

  • Administration Support Officer

    2 weeks ago

    Ballarat, Australia Department of Education Full time

    **Overview**: **Work type**:Part time **Salary**:Salary not specified **Grade**:VPSG2 **Occupation**: Administration/Secretarial **Location**: Ballarat **Reference**: VG/DE/SRS/20009711B The purpose of the role is to provide administrative services to the Area and staff. The Administration Support Officer, under the direction of the Manager, Planning...

  • Administration Officer

    2 weeks ago

    Ballarat, Australia Mecwacare Full time

    Canadian (Ballarat) Location - Full Time Position - Generous Salary Packaging Options - increase your take home pay **ADMINISTRATION OFFICER** - **Full Time Position**: - **Canadian - Ballarat Location**: - **Generous Salary** **Packaging Options** This role will support the Facility Manager in a range of day-to-day administrative and support tasks, as...

  • Administrative Services Officer

    5 days ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18263 **Permanent Part-Time (Monday - Wednesday: 8:30am - 5.00pm)** **About the Role** Grampians Area Mental Health Services is seeking a highly motivated and experienced...

Administrative Services Officer

2 weeks ago

Ballarat, Australia Ballarat Health Services Full time

Ballarat Central, VIC, AU, 3350

**$36.57 per hour + salary packaging | Administrative Services Officer - Grampians Mental Health & Wellbeing Service**
Permanent Full Time opportunity | 40 hours per week including a monthly ADO

**About the Role**
This is a dynamic front line position supporting both community and inpatient mental health services across the Ballarat region. You’ll be part of a committed administration team, providing essential support to multidisciplinary teams, patients, and families. The role offers variety, responsibility, and the opportunity to work in a fast-paced health environment. Your day-to-day will involve reception duties, data management, medical correspondence, and interaction with staff and service users. While the core hours are weekdays, there is also the opportunity to participate in a rotating weekend roster supporting the inpatient unit.

**Key Responsibilities**
- Manage reception, phone, and front line enquiries with professionalism
- Maintain patient information using CMI, WebPAS, BossNet (OPAL), and more
- Compile correspondence, type medical reports, and support data reporting
- Support calendar management, meeting agendas, and room bookings
- Audit and update data to ensure patient record accuracy
- Contribute to service improvement and admin system efficiency

**Skills & Experience**
- Proven admin experience in a health, mental health, or medical setting
- Proficient in Microsoft Word, Excel, Outlook, and health information systems
- Confident communicator with strong customer service skills
- Ability to prioritise under pressure and adapt to changing needs
- Understanding of medical terminology and confidentiality principles

**Interested?**

if you wish to discuss the role prior to applying, contact **_Belinda Collie, Administration Manager, Grampians Mental Health & Wellbeing Service_**_ _on **_5320 4156_**_ _for a confidential discussion.
- If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying_

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Access to Staff Fitness program
- Staff rewards and recognition programs

**Ballarat Region**
Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

**Diversity and Inclusion**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.