Administration Officer

**Workforce Administrator**

**Permanent full time with monthly ADO**

**About Grampians Health**

Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.

This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.

A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse - as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.

Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.

**About the role**

We are looking for an experienced and enthusiastic administration professional to join our friendly team. This position will provide administrative support to the People & Culture (P&C) department including the Talent Acquisition (TA) and Organisational Development (OD) functions. Specific portfolios/duties and primary responsibilities will be assigned within the administration team from this PD and may change from time to time as team dynamics and needs change.

**Key Responsibilities**
- Prepare pre-employment contract and variation documentation in line with BHS policy and recruitment business rules.
- Process & monitor pre-employment background including Police and/or Working with Children checks and immunisation clearance.
- Ensure variations to employment contracts are accurately recorded on Mercury & reflected correctly in the payroll system.

**Skills and experience**
- Demonstrated experience in the provision of administrative support, preferably in the area of Recruitment and/or Human Resources.
- Qualification in Business Administration or Human Resources or a commitment to working towards the same (preferred but not essential).
- Computer Skills: Advanced computer skills with demonstrated experience using the Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook. Highly skilled in accurate word processing and data entry.
- Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organisation’s needs.
- Demonstrated ability to work effectively autonomously with mínimal supervision as well as part of a team.

**Grampians Health Culture & Benefits**

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Discounted on-site parking
- Access to discounted health club membership
- Staff rewards and recognition programs

**Ballarat Region**
- Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

**How to apply**

Click **APPLY** or contact Joanne Innes, Talent Acquisition Manager on 0408 918 200 for a confidential discussion.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
- Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people._

**Selection Criteria**
- Essential : Have you received three doses of a COVID19 vaccine? If no, please provide further detail regarding doses received, booking dates and/or other relevant information.
- Desirable : Do you have previous experience in the provision of administrative support, preferably in the area of recruitment and/or Human Resources?
- Desirable : Do you hold a qualification in Business Administration or Human Resources?
- Essential : ell me about you experience and ability in relation to word processing and the use of the following tools Microsoft Word, Excel, PowerPoint and electronic mail and diary systems?
- Essential : What experience have you had maintain and reporting from databases?
- Essential