Executive Support Officer

1 week ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive Support Officer on a contract for 6 months.

**Position Overview**

**APS5 Executive Support Officer**

The duties will include, but are not limited to, the following:

- Support of one or more Assistant Secretaries (SES Band 1) within the Finance and Property Services Division and coordinate the administrative functions and operations of the work area.
- Provide high-level administrative support to Finance and Property Services Executives as required. This includes diary management; coordination, management and quality control of correspondence and other electronic and paper-based material; the preparation of minor correspondence; financial management; conduct of less complex research; and the efficient use of office systems.
- Initiate advice, regular reporting and respond to requests from Finance and Property Services Executives and stakeholders for information on administrative or operational matters.
- Provide support on a range of divisional strategic coordination and support activities.
- Contribute to the planning of a work area including development of branch business plans, establishing priorities and monitoring progress.
- Undertake other duties as directed.

**APS6 Executive Support Officer**

The duties will include, but are not limited to, the following:

- Support the First Assistant Secretary (FAS) Finance and Property Services (SES Band 2) and manage the administrative operations of Office of the FAS FPS, including diary and mailbox management.
- Assist with the coordination of the Office of the FAS FPS' activities and monitor progress of key deliverables, ensuring completion within deadlines and achievement of required outcomes.
- Manage accommodation arrangements, including the allocation of staff parking and access passes.
- Contribute to the ongoing development of efficient and effective work practices across the Finance and Property Services Division to ensure completeness, accuracy and timeliness of information.
- Research and prepare advice, coordinate information and reports on a diverse range of topics and assist sections with ad hoc tasks, including recruitment and procurement activities.
- Prepare and review high level communications, correspondence, briefs and submissions as required.
- Work collaboratively with the Office of the Secretary, Office of the Deputy Secretary and other executive support teams across the department.
- Undertake other duties as directed.

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