Administrative Support

2 weeks ago

Mulgrave, Australia Coates Full time

**About us**

When you join Coates, you’re joining more than just Australia’s leading equipment hire provider. You’re joining an end-to-end solutions company spanning equipment rental, temporary works engineering, industrial shutdown management and safety training.

Proudly Australian-owned, Coates has a long history of supporting customers to deliver major projects, and an exciting future focused on transformation, innovation and growth. With over 1,500 employees in 150+ locations, we offer diverse and rewarding roles at our nationwide branches, state head offices and corporate office in Sydney.

**Your new role awaits**:
Based at **Mulgrave**, the position of Administration Assistant supports our dedicated Grounds and Traffic team and is a critical part of our customer experience.

Assisting the Grounds and Traffic team with all administrative tasks to ensure KPI’s are completed on time is likely to include tasks such as:

- Working with data to compile key customer reporting
- Processing hire schedules in the Baseplan system
- Delivery and return updates in the Baseplan system
- Reconcile supplier invoices to customer invoices
- Assist with customer/supplier invoice disputes where applicable
- Assist with quoting
- Liaising with our Sales Team and Customers on a daily basis
- Assistance with end of month invoicing
- Ad-hoc duties as required

**About you**:

- To be successful in this role we anticipate you will be proficient in the use of Microsoft Office and have the ability to prioritise workload to meet deadlines.
- Intermediate skills in Excel and excellent attention to detail are a must.

**What you'll get in return**:
As part of our team, you’ll enjoy a range of perks and benefits including:

- Competitive remuneration (because we value great work and believe it should be rewarded)
- Flexible working arrangements to help you balance your work life with your home life
- Training and development to help build your career and equip you for success.
- Purchased extra leave program if you want some more time to do the things you love
- Discounted hire equipment so you can finally finish that home reno job
- Supportive and inclusive team culture that empowers you to do your best work
- Employee Assistance Program (EAP) for professional and confidential counselling and support
- Volunteering opportunities through the Coates Foundation so you can connect to your community

**Why Coates?**

At Coates, we know that people, organisations and communities thrive when everyone feels valued and included. So, we’re proud to be implementing our second Reconciliation Action Plan (RAP) and working to continually improve gender representation and the development of our future female leaders via our annual LEAP program.

Safety always comes first at Coates. Our safety-driven processes and policies aim to ensure all stakeholders go to work and return home safely to their families and communities.

And to deliver on our wider people and planet responsibilities, we’re committed to achieving net-zero greenhouse gas emissions and supporting our national charities and local communities through the Coates Foundation.

**Ready to apply?**
Diversity and inclusion are at the heart of our culture. We’re committed to continually increasing the diversity of our workforce, including leadership levels. We actively encourage all people to apply.

**Coates. **Equipped for you

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