Executive Assistant

**Position Title**: Executive Assistant
**Employment Type**:Permanent Full Time
**Hours per week**: 38
**Position Grade**: Health Service Manager Grade 1
**Salary**:$84,436.00 - $112,331.00 base per annum
**Enterprise Agreement**:The Named NSW (Non-Declared) Affiliated Health Organisations’ Health Employees Agreement 2019
**Department Name**: Executive Unit

**About us**:
St Vincent’s Hospital Sydney is a leading not-for-profit organisation providing health services to our community. Guided by our values of compassion, excellence, integrity and justice, we promote a culture of diversity and inclusion and empower our people to learn, grow and innovate.

**Why work at St Vincent’s?**Join us on our mission to provide care to all, including the most at-risk people in our communityDiscounted access to many gyms for you and your family, with Fitness PassportAccess to a government salary sacrifice program. Make a proportion of your salary tax-freeCommitted to financial support for educational development, scholarship programs, paid study leaveEnjoy employee groups, including our great Pride Network and their annual participation in Mardi Gras

**About the role**:

- **Shape your role**: Take ownership, bring your unique ideas, and make an impact.
- **Fast-paced and dynamic**: Stay engaged with a role filled with variety and opportunities to learn.
- **Join a supportive team**: Work with a collaborative, welcoming group that values kindness.
- **Enjoy added perks**: Get an extra day off (ADO) per month as a reward for your hard work.
- **Annual leave loading**: Enjoy a 17.5% bonus on your annual leave for true relaxation.

**Diversity and Inclusion at St Vincent's**:
**About you**Tertiary qualifications and/or significant experience providing high-level executive support at C-Suite or at Executive Director level, with strong organisational skills, including the ability to problem-solve, prioritise tasks, and consistently meet tight deadlines.Proven ability to work effectively both independently and as part of a team.Demonstrated initiative and sound judgment in decision-making.Excellent interpersonal and communication skills, with strong negotiation abilities.A high level of maturity, flexibility, discretion, and the ability to handle confidential information.**Application Instructions**:
Key responsibilities will include (but not limited to) meeting organisation, document management, report compilation, accurate minute-taking, resource coordination, and proactively planning and prioritising tasks to ensure seamless day-to-day operations for the Executive team.The Executive Assistant will contribute to the success of Executive Directors, taking a team-based approach to managing portfolio responsibilities and ensuring consistency, a high-standard work environment, and excellent customer service.Reporting to the Manager of Executive Services, the Executive Assistant will collaborate with other executive assistants, sharing workloads during busy periods to ensure continuous support across the executive unit.The Executive Assistant will be highly motivated, capable of working independently, and skilled at meeting deadlines in a fast-paced, complex environment.With a dynamic and well-organised approach, the Executive Assistant will demonstrate initiative and the ability to handle multiple requests while maintaining a positive attitude under pressure.

Key responsibilities will include (but not limited to) meeting organisation, document management, report compilation, accurate minute-taking, resource coordination, and proactively planning and prioritising tasks to ensure seamless day-to-day operations for the Executive Unit.

**Sponsorship / work rights for Australia**

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

**Pre-employment checks**

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

**Equal opportunity**

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

For more information and to apply, please click here.

**Applications close on Sunday 16th March 2025