Administrative Officer

2 days ago

Gold Coast, Australia Queensland Corrective Services Full time

The Administrative Officer will deliver efficient and effective administrative and clerical support for the region/district office and supports day to day operations. This position is required to work as part of an overall administration support team for the region/district office.

**In this role you will**:
Provide administrative functions and confidential administrative support for the office including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency Manage mail and mail register Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation Perform opening and closing procedure Conduct banking as required Maintain filing and recording system ensuring the confidentiality of all documentation handled Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
Role Fit
Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summaries information and data
Qualifications, professional registration, conditions and other requirements
Nil
Applications to remain current for 12 months and maybe used to fill fixed term temporary engagement opportunities within South Coast Region Community Corrections.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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