Administration Assistant

**_Make a difference every day in a team where your dedication, compassion, and Administration skills shine in a supportive and rewarding environment_**

**Remuneration**: $34.46 - $35.54 per hour + Superannuation + Salary Packaging
**Location**: Awabakal Country - John Hunter Hospital | General Medicine
**Employment Type**: Temporary Part-Time (February 2025 - October 2025)
**Position Classification**: Administration Level 3
**Hours Per Week**: 16
**Requisition ID**:REQ549812
**Closing Date: 11:59PM Sunday 2**nd** March 2025**

**Where you'll be working**

Located on Awabakal Country, John Hunter Hospital is a premier healthcare facility serving the Hunter, New England, and North Coast communities. Situated in Newcastle—a vibrant city known for its stunning beaches, picturesque coastline, and diverse dining and recreational options—you’ll enjoy the perfect blend of career growth and lifestyle.

As a leading tertiary referral, teaching, and community hospital, John Hunter Hospital offers an exceptional environment for professional development and meaningful work.

**About the Role**

Join the General Medicine Department at John Hunter Hospital located within the Medical & Interventional Services with a multidisciplinary team of administration, doctors and nurses.

In this role, your primary responsibilities will include:

- Clinical typing
- Managing phone inquiries
- Handling digital medical records
- Performing various administrative duties to support the department
- Room bookings
- Grand Rounds including creation of flyers and liaising with presenters
- Distribution of the General Medicine Roster and On Call Roster
- Distribution of the Advanced Trainee Education Sessions

**What We Are Looking For**

We are seeking a motivated and detail-orientated professional who:

- Has a proactive, 'can-do' attitude
- Excels in time management and problem-solving
- Thrives both independently and as part of a team
- Demonstrates strong attention to detail and confidentiality
- Has excellent communication skills and the ability to support medical, allied health, and administrative staff

**Training & Support**

You’ll receive hands-on training from experienced administrative staff within the General Medicine Unit, along with access to online learning modules via My Health Learning. Additionally, we provide:

- Comprehensive onboarding
- Training on hospital systems
- Ongoing support to ensure your success in the role

At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day.

On top of this we also offer;
- Sustainable Healthcare: Together towards zero
- 4 weeks annual leave _(pro-rata for part time employees)_
- Salary packaging options - up to $11,600 plus novated leasing
- Fitness Passport for health and well-being - discounted gym options for you and your family
- Employee Assistance Program (EAP) for staff and family members Opportunity to work and collaborate with a range of non-clinical and clinical professionals

**Application Information**

1) Click here for the Position Description

**_ An eligibility list will be created for future temporary part time vacancies._**

**Information for Applicants**:
**We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.**

**_Citing and corroboration of Aboriginal identity is flexible_**, however the statutory requirements for Aboriginality are based upon descent. For information on Confirmation of Aboriginality requirements click here. If you require support, please make contact so this support can be offered.

**This is a Category A position**. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary )packaging options including meal expenses.

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