Ea and Office Administration

2 weeks ago

Melbourne, Australia Chandler Macleod Full time

Executive Assistant & Administration
**Pay Rate**: $45-$50p/h + super
**Location**: Melbourne CBD
**Contract term**: 3 Months approx
A highly sought after role, this EA opportunity sits within one of the largest Business Schools in the Asia Pacific region.
The opportunity requires a highly organised Executive Assistant to provide support for the School Executive Team and is an instrumental contact ensuring the smooth operation of the day to day workflow facilitation.
You will join a high spirited group of four EAs, this very welcoming team are passionate and take a huge amount of pride in what they do.
To keep things interesting you will organise and manage School events, including general meetings and planning days and support communication needs by maintaining and developing content for internal and external audiences.
Importantly, you will play a crucial role in providing high-quality project support, administrative assistance, travel management, finance support, and secretarial functions to name a few for key members of the School Executive Team, including the Dean, who is very supportive, self-sufficient and recognised as a great leader to work with.
Involved in daily secretarial functions, some of the core tasks (amongst others) you will achieve are:

- Manage the Deans Diary
- Minutes and note taking within meetings and otherwise.
- Prepare morning tea (when required)
- Organising group meetings
- Arrange and manage travel
- Manage the Deans expenses

**A little about you... To ensure your success in the role**:

- An individual and people person with a sense of care and attention
- Approx three to five years’ experience in an Exec Assistant or Senior Administrative support
- A keen eye for detail, and patience to ensure tasks are completed appropriately
- A passion for analysing and solving problems, helping people, and continually striving to do things better than the status quo.
- You have excellent verbal and written communication skills and are intellectually curious
- Flexibility to be onsite when required.

Based in the Melbourne CBD, The role is a 3 month (approx) contract starting ASAP till circa Dec.

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