Engagement and Planning Coordinator

**Job no**: 0058858
**Location**:Parkville
**Role type**:Full-time; Continuing
**Faculty**:Faculty of Engineering and Information Technology
**Salary**:UOM 6 - $89,182 - $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About - Faculty of Engineering and Information Technology**

The Faculty of Engineering and Information Technology (FEIT) has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary School organised into three key areas; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society.

FEIT has never been better positioned as a global leader, anchored in the dynamic Asia Pacific region, creating and curating knowledge to address some of the world’s biggest challenges. Through our students and our relationships with communities, we can not only respond to society’s needs but anticipate and create engineering and IT solutions for the future.

**About the Role**
The Engagement and Planning Coordinator will work alongside the Manager, Engagement to deliver operational plans for engagement and partnerships with industry, government and community for the Faculty of Engineering and Information Technology (FEIT).

The role will also work with the Strategic Initiatives Manager and Head of Strategy, Planning & Resources to assist in the administration of faculty business planning, governance activities, and provide project support.

Reporting to the Manager, Engagement, the role will collaborate with a broad range of internal and external stakeholders to support the development and implementation of initiatives that grow our engagement, reputation, and impact.

The position will be primarily responsible for the administrative coordination of assigned initiatives and will provide significant support towards achieving positive outcomes by performing a range of activities that support planning, communication, implementation and evaluation.

The Engagement and Planning Coordinator will deliver events, contribute to project activity, prepare communication and presentation materials, provide secretariat support to faculty level committees and working groups, and assist with preparing reports.

Responsibilities include:

- Coordinating project administration and preparing project documentation, including project plans, schedule, implementation plans, work plans and timeframes, communications, evaluation, and identification of key responsibilities and milestones - in collaboration with the Manager, Engagement.
- Providing secretariat support for Faculty committees and engagement projects as required, including scheduling meetings, timely preparation of agendas and minutes, collating and distributing papers, and coordinating action items.
- With the guidance of the Manager, Engagement, implementing a range of initiatives to support stakeholder engagement, ensuring all aspects of engagement activities are proactively planned and achieved.
- Providing administrative support to the Head of Strategy, Planning & Resources and the Strategic Initiatives Manager for activities such as business planning, governance planning and record management, communication, and gift administration.

**About You**
To be successful in this role you will bring excellent interpersonal skills, including verbal and written communication skills, with demonstrated ability in drafting reports, creating communications and developing presentation materials with a high degree of accuracy. You will demonstrate skills in negotiation and influencing with an ability to engage stakeholders for project outcomes. You will have excellent time management and organisational skills; including demonstrated experience in prioritising and effectively balancing competing demands.

You will also have:

- Completion of an undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education/training.
- Strong demonstrated committee secretariat skills.
- Analysis, including the ability to manipulate, interpret, and present quantitative data, synthesise information and develop insights.
- Technical Skills, and capacity to learn and use in-house administrative database systems, including experience with web content management systems.
- Collaboration, including the ability to wo