Freelance Event Coordinator

1 week ago


Melbourne, Australia Visit.org Full time

Who are we?

Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others.

We host in-person (and virtual) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally. Come join the fun today

**Responsibilities**:
Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.

**Event Preparation**:
Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc

**Day-of Coordination**:
**Take ownership and responsibility of our in-person events**: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience

Be the Visit.org representative, leader, and problem solver at events

**Align roles and responsibilities with onsite team**: event host, nonprofit organization, venue, additional staff, and corporate partner

Manage check-in process for in-person events; providing a warm and friendly welcome to guests

Problem-solve issues such as missing supplies, late staff, technology challenges, etc

Escalate issues to Events Team when necessary to keep them informed or help problem solve

Send consistent updates, photos, and videos to Events Team throughout event

Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

**Qualifications**:
Fluency in English and strong communication skills

Based in Melbourne, Australia

Schedule flexibility with availability to work on a contract per-event basis, as needed

Experience in complex, large-scale events and smaller executive-level intimate events

Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience

Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations

Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly

Self-starter who is organized and detail-oriented

You love building relationships with customers and enjoy customer service

Experience with group facilitation and managing group dynamics

You are able to work flexible hours, including nights and weekends, as needed

Willing and eager to travel to various areas of the local region

You have super strong interpersonal and customer service skills, especially in fast-paced situations

Able to wear many hats and take on varied tasks and projects

Comfort being present and interacting with large crowds

**Physical Demands**:
Able to lift, slide, and carry up to 30lbs.

Able to stand for an extended period of time

**What we offer**:
Competitive hourly rate

The chance to do meaningful and impactful work

The opportunity to meet with social impact-minded individuals

A chance to build your experience for your resume

Potential for recurring freelance employment with Visit.org



  • Melbourne, Australia Maister Inc Full time

    PYO Event by Maister Inc Maister Inc is a technology startup design company, that designs innovative tech startups in multiple industries, we innovate & operate each original brand, and we are one of the best upcoming in Australia base in Melbourne inner city. The startup is at the earlist stage just onto the market for initial team members, this is an...


  • Melbourne, Victoria, Australia The Ortus Club - Executive Knowledge Sharing Full time

    Freelance Event Photographer & Content Creator (Entry-Level)Freelance Event Photographer & Content Creator (Entry-Level)1 day ago Be among the first 25 applicantsThe Ortus Club is a global B2B marketing agency that hosts high-end, invite-only events for senior executives and thought leaders. With around 60 events a month in some of the world's most exciting...

  • Event Coordinator

    1 week ago


    Melbourne, Australia Showtime Event Group Full time

    **Looking for passionate superstars to start immediately** **Who are we?** It’s no mistaking that at Showtime Event Group it’s our team that makes us who we are. Our philosophy is quite simple - no event is ever too big or too small to be fabulous. Our dedicated team of professionals work tirelessly to plan and execute events tailored to our clients’...

  • Event Coordinator

    1 week ago


    Melbourne, Australia FeverUp Full time

    Hi, we're Fever We're excited you are checking out this job offer. We are _the_ leading global live-entertainment discovery tech platform with a clear mission**:to democratize access to culture and entertainment.** How do we achieve our mission? Fever has developed a proprietary technology that inspires a global community of over 125M people through...


  • Melbourne, Victoria, Australia Sirius. Full time $60,000 - $90,000 per year

    Project Coordinator - Events/AV industry$75,000 - $80,000 + SuperRichmond, VICAre you highly organised with a passion for events and AV? We're looking for a Crewing & Project Coordinator to play a central role in delivering seamless audio-visual projects across Australia.This is an exciting opportunity to join a fast-paced, award-winning events environment...

  • Event Venue Lead

    8 hours ago


    Melbourne, Australia FeverUp Full time

    Hi, we're Fever We're excited you are checking out this job offer. We are _the_ leading global live-entertainment discovery tech platform with a clear mission**:to democratize access to culture and entertainment.** How do we achieve our mission? Fever has developed a proprietary technology that inspires a global community of over 125M people through...


  • Melbourne, Australia Maister Inc Full time

    PYO Event by Maister Inc Maister Inc is a technology startup design company, that designs innovative tech startups in multiple industries, we innovate & operate each original brand, and we are one of the best upcoming in Australia base in Melbourne inner city. The startup is at the earlist stage just onto the market for initial team members, this is an...


  • Melbourne, Victoria, Australia Melbourne Event Group Full time $60,000 - $80,000 per year

    FILLING CUPS, BELLIES & HEARTSThat's us in a nutshell.Do you love cultivating and creating unforgettable, beautiful events that make people's hearts sing?One of our amazing coordinators is having a child While we are all celebrating the good news, it also means we need to find someone equally amazing to hold down the fort for a year.So, we need to ask you…...


  • Melbourne, Victoria, Australia Everi Pty Full time

    The Company:This exceptional company is a leading events supplier in Melbourne. Their team is enthusiastic, innovative, and social, and they pride themselves on delivering exceptional event experiences and providing a supportive working environment for all employees. They are seeking an experienced Event Crewing and Project Coordinator to join their team,...


  • Melbourne, Victoria, Australia Everi Pty Full time

    The Company: This exceptional company is a leading events supplier in Melbourne. Their team is enthusiastic, innovative, and social, and they pride themselves on delivering exceptional event experiences and providing a supportive working environment for all employees. They are seeking an experienced Event Crewing and Project Coordinator to join their...