Team Administrator
2 weeks ago
**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way
**The Opportunity**:
Urbis is seeking a team administrator to join our Economics and Property team in Melbourne
This opportunity is suited for a proactive individual, who is tech savvy and wanting to gain valuable experience providing high quality administrative support to a high performing business unit.
The team administrator will deliver secretarial, document production and administrative support, achieved through exceptional personal organisation and time management.
**You will**:
- Create relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
- Coordinate team meetings, marketing activities, events and resources;
- Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting;
- Coordination of tender responses and document production generally, in a fast and accurate manner;
- Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
- Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
- Complete other duties as directed.
**About You**:
- Demonstrated experience in a similar role supporting multiple stakeholders.
- Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
- Experience using the systems - BST *desirable
- High proficiency in both spelling and grammar
- Exceptional time management and organisational skills
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
-
Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia beBeeHealthcare Administrator Full time $64,400 - $84,400Job Title: Healthcare Administrator">This is a dynamic and diverse role which plays a key part in the delivery of our services. As a Healthcare Administrator, you will be responsible for ensuring that all patients admitted have relevant documentation on arrival, that electronic systems are kept up-to-date, and that patient pathways are recorded...
-
Administrative Support Professional
2 days ago
Melbourne, Victoria, Australia beBeeFacilities Administrator Full time $113,405 - $118,432Job TitleAs a key member of our facilities team, you will be responsible for maintaining the smooth operation of our office.","Key Responsibilities:Acting as the primary point of contact for clients, visitors, and contractorsManaging incoming calls, emails, and coordinating meeting room bookingsMaintaining the presentation, security, and functionality of our...
-
Regional Administration Support
2 weeks ago
Melbourne, Australia Team Global Express Full time**Join Our Team as Regional Administration Support at Team Global Express!** Are you ready to take your career to the next level? Team Global Express is on the lookout for a skilled **Regional Administration Support**to become a key member of our **Melbourne Depot team**. With the option to be based at either our **Altona**or **Melair workshop**, this is...
-
Administration Officer
2 weeks ago
Melbourne, Australia Team Global Express Full timeWe have an exciting opportunity for you to join our Time & Attendance team on a **12-month fixed-term contract**, with the potential for extension. As a **Time & Attendance Administration Officer**, you will play a crucial role in ensuring the timely and accurate processing, exception reporting, and auditing of Time and Attendance data. Your efforts will...
-
Team Administrator
3 days ago
Melbourne, Australia Sharp & Carter Full timeSupportive management | Hybrid working - Modern office space | Opportunity to progress - Competitive salary | Social club | Employee discounts **About the role** Are you a proactive, highly organized individual with a passion for supporting teams and ensuring smooth operations? We're searching for a skilled Team Administrator to play a pivotal role in...
-
Team Administrator
4 days ago
Melbourne, Australia Contour Personnel Pty Ltd Full timeClose to CBD location - Collaborative work environment - Work from home 1-2 days per week Contour Personnel is a Talent Acquisition, HR & Business Advisory Consultancy specialising in the engineering and construction sectors. Combining over fifty years’ experience across global executive search, workforce planning, recruitment, and HR consulting, we...
-
Team Administrator
3 days ago
Melbourne, Victoria, Australia Savills Australia & New Zealand Full timeOverviewJoin to apply for the Team Administrator role at Savills Australia & New Zealand.At Savills Australia you will help shape the future of the Australian property market. You will do so as a member of a property services firm with an unparalleled reputation for excellence. Globally, Savills has been introducing innovations to market and delivering...
-
Team Administrator
3 days ago
Melbourne, Victoria, Australia Savills Australia & New Zealand Full timeOverviewJoin to apply for the Team Administrator role at Savills Australia & New Zealand.At Savills Australia you will help shape the future of the Australian property market. You will do so as a member of a property services firm with an unparalleled reputation for excellence. Globally, Savills has been introducing innovations to market and delivering...
-
Team Administrator
3 days ago
Melbourne, Australia Charterhouse Full timeA unique opportunity for an experienced Administrator who would love to take the next step as a Team Assistant - **Global Consulting Firm**: - **Fully Flexible Working Environment**: - **Administration Support - People & Culture Team**: - **CBD**: - **$70 pkg** - Be part of an award-winning Global Consulting firm, who has a presence in over 80 countries....
-
Team Administrator
2 weeks ago
Melbourne, Australia URBIS Full time**Who we are**: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people be themselves and to create meaningful, environmentally friendly cities and communities. Work with us because we want to make a difference, be innovative and be problem solvers. The skills you have are important...
