Team Administrator

1 week ago

Melbourne, Australia KordaMentha Full time

At KordaMentha, we are looking for a proactive and detail-oriented Team Administrator to join our high-performance team. This is more than just an administrative role - it's an opportunity to be a vital part of a dynamic, fast-paced environment where your contributions will directly impact the success of our team and the firm as a whole.

As a Team Administrator, you will be at the heart of our operations, supporting the team in achieving its goals while ensuring smooth day-to-day functions. From coordinating team activities to managing important administrative tasks, this role offers you the chance to grow your skills and make a tangible difference in an innovative and collaborative environment.

**Key Responsibilities**:

- ** Executive & Team Support**:

- Build strong relationships with internal teams across various service lines.
- Assist professional staff with document requests and managing key administrative functions such as travel bookings, expense reporting, and document processing.
- Provide comprehensive support to team members and leadership, ensuring smooth coordination of activities.
- ** Office & Event Coordination**:

- Organize team meetings and events, liaising with interstate Executive Assistants for coordination.
- Assist with the preparation and set-up of workstations, ensuring a welcoming environment for new starters.
- Manage internal office procedures, including regular stocktaking of amenities and maintaining up-to-date office guides.
- ** Document Management & Communication**:

- Handle word processing tasks such as drafting and finalizing reports, creating PDFs, and assisting with in-house document mail-outs.
- Ensure seamless communication with suppliers and assist in maintaining office supplies, equipment, and signage.
- Act as a conduit between the Executive Assistants and the wider team for smooth internal communication.
- ** Reception & Client Support**:

- Provide backup support for Reception duties, assisting with front-of-house management and preparing meeting rooms for client meetings.
- Contribute to the smooth running of the office, including regular kitchen cleaning, restocking staff amenities, and ensuring the office space is well-m

**Qualifications**:

- At least 2 year's experience in a similar role.
- PC proficient including Microsoft Word, Excel, PowerPoint and Outlook.
- Strong verbal, interpersonal and communication skills.
- Ability to interact in a professional manner at all times.
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
- Strong time management and project management skills, including the ability to prioritise tasks.
- Ability to adopt a 'hands on' approach.

**Additional Information**:
At KordaMentha, we offer far more than just a job—we offer an opportunity to grow your career, expand your professional network, and make a tangible impact. As an integral part of our team, you'll collaborate closely with senior leaders in a firm that thrives on innovation and high-performance culture.
- Diversity_
- We are committed to enhancing diversity within the firm and celebrating differences. We do not discriminate based on race, ancestry, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression or age_.

**Job Location**:

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