Assistant Company Secretary

Melbourne, VIC, AU, 3000**About John Holland**:
At John Holland, our purpose is simple - we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

**About the role**:
You will have the opportunity to work alongside and support two Company Secretaries with extensive experience, so this could be an excellent launchpad to accelerate your career.

**What you will do**:

- Ensure all regulatory filings are prepared and lodged on a timely basis
- Maintain all statutory records for Group companies, trusts and JVs
- Coordinate the execution of all corporate documents
- End-to-end management of an active subsidiary Board, including meeting agendas, papers, minutes and action items
- Assist the Company Secretaries with Board and Committee meetings as required
- Maintain various compliance registers and reports
- Provide administrative support as required

**What we’re looking for**:

- Prior experience providing company secretariat services (or similar)
- Confident, polished and articulate communication with executive-level stakeholders
- Meticulous attention to detail and ability to treat sensitive information with a high level of confidentiality
- Ability to balance tight timeframes with competing demands
- Exceptional organisational skills
- Proficient computer skills and advanced knowledge of MS Office
- Familiarity with Diligent Boards and ASIC Connect preferred

**As part of the team, you can help us transform lives.**:
Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

**What’s in it for you**:
We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

**We offer**:
**Competitive remuneration **with salary continuance, and salary sacrifice options.

**Great leave benefits **including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

**Career progression** underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

**Learning and development opportunities** where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

**Inclusion, diversity and equity** is part of how we work. We want everyone at John Holland to feel that they belong - that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

**Flexible working that works for you **as we know** **flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

**Job Segment**:Secretary, Administrative Assistant, Administrative