Assistant Company Secretary

**Job Number**:
979384

**Work type**:
Permanent Full Time

**Location**:
Melbourne - Docklands

**Categories**:
Administration & Support, Legal

**Who we are**:
In Melbourne, water is essential to our way of life.

As caretakers for Melbourne’s water cycle, we care for water, life and land throughout Melbourne: both its people and its biodiversity.

Each time you drink from the tap, flush a toilet, run through a yard sprinkler, or kayak down the Yarra we’re there. Primed and ready, quietly delivering some of the world’s cleanest water for over five million residents and wildlife that call Melbourne home, just as we have for over 130 years.

We are governed by a Board of 10 members with six meetings each year and two strategy workshops. The Board is supported by three committees that each meet four times per year: Risk, Optimisation and Sustainability; People, Engagement, Customers, Community and Safety and Finance, Audit and Compliance.

If you value making it count, diving in with curiosity, and doing what’s right, you're in the right place.

**About the Role**:
This role is a trusted partner to the Company Secretary, a member of our Office of the Managing Director virtual team and a critical support to our leadership team and EA’s to support the effective governance of Melbourne Water. As the Assistant Company Secretary you will provide high quality coordination and support to ensure Board and Committee functions, and governance functions are carried out in a timely, efficient and professional manner. You will be the primary contact point (public face) of the Corporate Secretariat and play a pivotal role in supporting board and corporate governance with exceptional detail, discretion and internal customer focus.

To be successful in this role, you will have proven experience in a similar role, with a strong understanding of Board and corporate governance practices, and demonstrated ability to implement and manage administrative processes and stakeholder engagement effectively.

**About you**:
We are looking for an experienced Assistant Company Secretary that:

- Has a customer centric focus, and can be agile and adaptable in a dynamic environment;
- Is passionate about good governance practices and committed to effective and efficient procedures;
- Is critically astute in preparing and managing agendas, corporate records and governance registers;
- Is highly organised and experienced in ensuring that all aspects of Board logistics (from Board paper preparation and delivery, through to preparation for IT at Board meetings) are delivered seamlessly to provide the best possible environment for Board decision making;
- Has strong stakeholder management abilities and experience working with Board Directors, executive members, senior leaders and EA’s with an appreciation of the demands on their time;
- Can guide leaders and report authors in relation to the Board and Committee Paper process and provide guidance for Board meeting process and expectations;
- Has an understanding of the legislative requirements and obligations for a Board and Directors;
- Has experience with Diligent for Boards, or something similar;
- Is willing to go the extra mile to ensure the smooth delivery of the Corporate Secretariat functions.

At Melbourne Water we work in a Structured Hybrid environment. Our team’s anchor days are Monday, Tuesday and Thursday in the office, with additional days in the office or at operational locations on the day of Board and Committee meetings.

This position is a Melbourne Water EA Level 7, the salary package range commences as $124,900. Please review the attached PD to learn more about this great opportunity. MW0914_Position Description_Assistant Company Secretary.pdf

Why join us:
At Melbourne Water, we care deeply about water and the life it sustains.

Our team is inspired by passion and purpose, with an unwavering commitment to safety. We are on a mission to protect every Melburnian’s way of life, one drop at a time.

We don’t just talk about flexible working - we live it. Our culture of purpose, safety, results, and learning flows through everything we do. We're dedicated to doing what's right, and this commitment extends to the meaningful work we do in a supportive and inclusive culture that encourages you to make the most of your talents.

**How to Apply**:
Closing date: Thursday 13 February at 11:55pm AEST

**Advertised**:
07 Feb 2025 AUS Eastern Daylight Time

**Closing**:
13 Feb 2025 11:55 PM AUS Eastern Daylight Time