Project Support Officer

4 days ago

Melbourne City Centre, Australia Department of Health Full time

***:
The Project Support Officer to the Executive Director is responsible for the provision of executive support, coordination and project support of day-to-day operations within the Office.
The Project Support Officer requires self-motivation and commitment, along with excellent relationship building skills, initiative, and the ability to adapt to changing priorities, working proactively to ensure the best use of time. They must have strong Microsoft Office and IT skills, demonstrate initiative and flexibility in their work practices and the ability to work independently with mínimal supervision.

**Are you**:

- Able to establish and maintain working relationships with key stakeholders.
- Able to work under pressure and meet deadlines in a dynamic environment with competing priorities.
- An excellent organiser that has experience in proving high-level and accurate administrative support.

Accountabilities
- Provide a range of effective executive support functions, including accurate diary management, providing quality support to committees, working groups and meetings and preparing reports, briefs and correspondence.
- Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions and pre-planning as required.
- Effectively review and improve office processes and maintain corporate information systems for records management, financial information, fleet management, payments and ministerial correspondence.
- Operate as an effective branch member in a team environment and deliver quality, timely, and effective customer service to staff at all levels within and outside the organisation.
- Train and support staff in a diverse range of corporate support functions ensuring that financial and physical resources are utilised in an efficient, effective and accountable manner.
- Resolve operational problems and issues being experienced by team members.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.

Mandatory Vaccination Policy

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the Department of Health

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