Operations Administration Assistant

PRIMARY DETAIL- Salary Package: $76,654 - $82,617 (HEW 4) plus 17% employer's superannuation and annual leave loading- Appointment Type: Full time, fixed term position to June 2025 (with possibility to extend)- Location: Macquarie University (Wallumattagal Campus, North Ryde)

The Role

We are seeking an organised and proactive Administrative Support Officer with skills in executive support to provide the My Mind Check team with operations, project and executive support. Reporting to the Operations Manager, My Mind Check, you will:
- Provide general and transactional administrative support to staff for all VMHCT project operations.- Provide administrative support for the broader VMHCT project leadership team, including the Director and stream leads as required, including diary management, logistics, room bookings, travel, events, material preparation and/ or other administrative activities.- Coordinate and participate in relevant committees and meetings including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.- Provide administration support and work with relevant stakeholders to update and maintain SharePoint sites and websites as required.- Assist with the design, development and implementation of improvements to administrative systems, processes and procedures as required.

About You

You will be an enthusiastic, detail focused individual with strong organisational and communication skills. You will possess time management skills and the ability to manage competing priorities. You will be proficient in Outlook, Word, Excel and comfortable with finance systems such as Basware Purchase to Pay and Concur. Your previous administration experience in the health or education industry is considered highly desirable and your ability to proactively identify day-to-day administrative problems and process solutions will set you up to succeed in this role.

About Us

The Voluntary Mental Health Check Tool (VMHCT) Project is dedicated to supporting the mental health and well-being of school students through a digital assessment tool. The project collaborates with experts, educational departments, and various stakeholders to ensure the tool meets the needs of Australian schools. The "My Mind Check" tool helps schools identify students at risk and provides recommendations for care.

The Faculty of Medicine, Health and Human Sciences (FMHHS) is ambitiously pushing the boundaries of progressive thinking and challenging what’s possible to solve some of the big issues of our time, both nationally and on a global scale.

The Faculty’s current education suite includes courses in clinical science, physiotherapy, medicine and public health, psychology, cognitive sciences, linguistics, audiology, and speech pathology. The Faculty forms part of MQ Health, an integrated academic health sciences enterprise which incorporates Macquarie University Hospital and primary and speciality clinics. We have active research programs in neurosciences, health systems and patient safety research, cancer medicine, and clinical sciences, amongst others.

We foster a values-based culture of innovation and creativity to achieve excellence in teaching and to enhance the research performance of the University. We invest in developing the careers and wellbeing of our students and staff and expect all our leaders to live our values of Caring, Integrity, Teamwork, Ambition, Innovation, and Engagement.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 54 years ago, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community.

Connect with us today


To Apply- Qualification in administration, business or finance, or relevant qualification and/ or equivalent experience.-
- Excellent time management and organisational skills.- Experience in providing general and personal assistant administration in a complex environment, preferably in education or health.- Proven ability to coordinate multiple activities with mínimal supervision while delivering to tight timeframes.- Ability to collaborate with other teams, working with a diverse group of stakeholders.- Strong problem-solving skills and the ability to manage multiple tasks efficiently while maintaining exceptional attention to detail.- Demonstrated ability to work autonomously and collaborate effectively with other teams.
- Specific role requirements (only if relevant to job)_
- This position requires a criminal record check and a Working with Children Check. Working hours may also vary from time to time to accommodate business needs._
- Please note this position is only open to Australian Citizens, permanent residents and those currently residing in Australia with full working rights._

Specific Role Enquiries: Cherie Pfeiffer,

Applications Close: Sunday, 22 September 2024

Applications Close