Office Projects Administrator Wanted

1 week ago

Loganholme, Australia PKM Civil Pty Ltd Full time

_**Own the chaos. Run the show. Make it look easy.**_

**Are you the one keeping everything together at your current job, but no one notices? Sick of fixing everyone else’s mess without getting the credit (or the flexibility)?**
You might be working for a construction or earthmoving company right now, trying to juggle project paperwork, dockets, invoices, and timesheets—while dodging chaos like a ninja.
But if you’re not being backed, respected, or developedmaybe it’s time for a change.

**WHY PKM EARTHMOVING ISN’T JUST “ANOTHER OFFICE GIG”**:
We’re not like other civil companies. We’re growing fast, run by strong, values-driven leadership, and we **actually invest in our people**. Based in Loganholme, we specialise in small-to-medium subdivision projects across SE QLD—and we are **damn good** at what we do.

Here’s what makes this opportunity different:

- **Two weeks off at Christmas** to reset and recharge
- **A paid day off for your birthday** (cake optional, laughter compulsory)
- **Monthly RDOs** - because admin warriors need downtime too
- **Flexible hours** - we care more about outcomes than clock watching
- **Supportive environment** - no egos, no micromanaging
- **Fun, fast-paced workplace** where high standards meet real humans

**WHO WE'RE LOOKING FOR (ONLY THE BEST)**:
We need someone who can **take ownership** of project admin, dockets, invoices and payment claims — without needing to be babysat. You'll need to be sharp with Excel and confident with programs like Xero and Microsoft 365. Earthmoving or civil experience? Big bonus.

This role is **critical** to keeping projects profitable and on track — and we’re not handing that over lightly.

You’ll thrive here if you:

- Love a checklist and live in a spreadsheet
- Handle pressure without becoming one of the problems
- Can keep project admin tidy while site crews turn dirt into gold
- Aren’t scared of a phone call, a deadline, or a good laugh

**THE ROLE**:

- Project file setup + document control
- Docket processing and reconciliation
- Weekly payment claims and cost tracking
- Timesheet entry and payroll prep
- Client + supplier comms
- Inbox management and general office duties
- Support the Office Manager to keep operations humming

**THIS JOB IS NOT FOR YOU IF**:

- You need your hand held
- You crack under pressure
- You get flustered when your inbox hits double digits
- You’re “too creative” for systems and processes

**THINK YOU’RE OUR NEXT ADMIN LEGEND?**

Tell us why this job is made for you. No fluff. We’re reviewing apps as they land, so don’t muck around.

**Applications close: 13 July 2025**
Know someone else who’d be a perfect fit? Share this with them. Legends hang out with legends.

Bonus points if you stalk our socials first.

**Job Types**: Full-time, Permanent

Pay: $70,000.00 - $80,000.00 per year

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Loganholme QLD 4129: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- what is your salary expectation?

**Experience**:

- administration: 2 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 13/07/2025
Expected Start Date: 07/07/2025

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