Aps 5 Executive Assistant
2 weeks ago
A Federal Government Agency is searching for an experienced Executive Assistant
**Your new company**
A Federal Government Agency focusing on renewable energy and energy regulation. They work towards ensuring Australians can have access to affordable and reliable energy sources in today's market.
**Your new role**
This position is focused on providing exceptional support to the joint program directors. Day to-day key tasks and responsibilities will include:
- Scheduling meetings and appointments across multiple timezones
- Coordinating meeting logistics including the preparation of meeting papers and report documents (including editing and formatting)
- Conducting research, collecting and analysing data to prepare documents and briefing reports
- Coordinating travel and reconciliation of monthly expenses
- Providing secretarial support to all executive and board meetings
- Maintaining confidential records
- Extensive communication with a variety of external and internal stakeholders - supporting other senior executives if and where needed
- Carrying out projects for the Executive Team
- Personal Assistant duties as needed
**What you'll need to succeed**
This is a senior role, a premium employer and a challenging position. The organisation celebrates multidisciplinary teams and values the rich skills and experience brought by applicants from a range of sectors and professional backgrounds. To be the successful applicant, you will need to demonstrate:
- Significant experience working with senior management at EA level (minimum 3 years)
- Advanced skills in administration and computer literacy (Microsoft Office - Word, Excel, PowerPoint essential) and be 'tech-savvy'
- High level writing skills, including editing/proofreading and succinct minute taking
- Effective time management strategies and ability to prioritise a pressured workload
- Strong interpersonal skills - Have experience with discretion and executing judgement
- Proficient at organising and coordinating large meetings and events
- High level of resilience and ability to respond to changing demands/needs
- Corporate presentation with a confident and friendly personality
- Proactive and reliable with a solid, stable work history
- Flexible, forward-thinking, enthusiastic, confident with decision-making, and have excellent problem-solving skills.
- Great attention to detail, demonstrated team participation and a strong customer service focus with a high level of responsiveness is essential. The applicant will also have a desire to learn and become an integral part of an innovative team. Naturally, discretion and confidentiality are paramount in this role.
- If you are a high performer who is looking to soar in your next career move and can demonstrate your experience in all the above responsibilities, then we look forward to hearing from you.
**What you'll get in return**
Working for this organisation has a range of benefits including:
- Flexible working conditions - 3 days in the office and 2 at home after training
- Above market hourly rate of $47 per hour
- Extremely supportive team
- Work-life balance is encouraged by your peers and management
- Being part of an organisation that makes a massive difference in peoples' lives
**What you need to do now**
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
2849781
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