Team Administrator

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people be themselves and to create meaningful, environmentally friendly cities and communities. Work with us because we want to make a difference, be innovative and be problem solvers. The skills you have are important because we elevate each other by being authentic and collaborative. We're looking for individuals who are driven and inspire those around them. Being at Urbis doesn't mean you are just a planner, heritage consultant, designer, or team administrator. Everyone gets to influence outcomes here, that's how we shape our clients, cities, communities, and future.

**The Opportunity**:
Are you about to or have you recently graduated? Are you looking for an exciting administrative opportunity? Have you worked in retail or hospitality and are looking for a taste of working in an office environment for an exciting company?
We are seeking a proactive and enthusiastic individual to join our Melbourne-based VIC Planning team as a Team Administrator. You will have the opportunity to be part of a professional and high-performing team with a fun, supportive culture that will kick-start your career in a role that provides administrative support to director/s and our wider Planning team.
This role will be supported and mentored by our VIC Planning Business Unit & Project Manager and our wider VIC Planning Senior TA team.

**The Role**:

- Providing proactive and superior administrative support to Directors and the wider VIC Planning team.
- Extensive report formatting, preparing tenders and presentations
- Database maintenance/data entry, document and record filing systems
- Coordinating travel, diary management, client meetings and events
- Providing technical support on all Microsoft Office Suite programs and expense management system (Concur)
- Providing financial and technical support on the Urbis Practice Management system, including the set-up of projects, processing of timesheets, budgets, monthly invoicing and WIP management
- Learning alongside experienced team administrators and kick-start your career

**About You**:
If you are passionate about helping and supporting people and are looking for a career within a leading consulting company and have the following skills, attributes and experience that apply:

- A proactive individual with a passion for learning
- Ability to provide customer/client-service to a professional standard (for example prior retail or hospitality experience)
- Self-confidence and the skill to work well under pressure and meet deadlines.
- Open to learning and quick to adapt to a new environment
- Ability to manage and develop rapport with team members and clients
- An interest in administrative tasks with a high attention to detail
- Excellent time management and organisational skills
- Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)

Why Urbis?
The heart of Urbis is our people, we believe every employee has the right to be invested in with good leadership, a competitive salary and career development opportunities. We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary and secondary carers, work life balance, health and wellbeing programs and much more.
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.