Ao4 Executive Assistant

2 weeks ago

Brisbane, Australia HAYS Full time

Seeking government and responsive EA for a busy Government environment

**Your new company**

You will be joining a State Government Department, which has a fast and high-paced work environment, working with legislation, legal and policy.

**Your new role**

As the Executive Assistant, you will be providing administrative support to senior executives, with duties provided below:

- Efficiently manage and coordinate diary management, taking a proactive approach to organising meetings and providing secretarial support to ensure the ADG is appropriately pre-briefed.
- Organise meetings and associated travel arrangements and coordinate forward agendas, briefings and minutes arising from meetings.
- Provide quality high level business advice and support related to a range of executive correspondence, financial, human resource, information management, reporting and other general administrative issues to management and staff.
- Provide high quality support to the Directorate and assist with the preparation of correspondence, including preparation of briefs, memorandums, submissions and executive and ministerial correspondence.

**What you'll need to succeed**

To be successful in this role, you will be able to:

- Prioritise and manage the flow of incoming and outgoing correspondence using the electronic document management system (eDOCS) and in a complex and confidential work environment to ensure timeliness, quality control and corporate requirements are met.
- Liaise, negotiate and consult effectively with senior executives and key stakeholders, including ministerial staff, and provide professional and effective reception and telephone services for the office of the ADG.
- Exercise judgement and initiative in decision-making, proactively identifying and acting on potential problems and developing appropriate standards.
- Demonstrate high level client service standards and comply with policies, procedures and protocols.

**What you'll get in return**

On offer is an initial eight-week contract, with possible extension and the opportunity to work within an interesting department where no days are the same.

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

2857707

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