Coordinator, International Branch Campuses

**Job no**: 575234
**Work type**: Full-time
**Location**: Geelong - City, Melbourne - City, Flexible
**Categories**: Education

**Coordinator, International Branch Campuses**
- Flexible location - Melbourne or Geelong campuses + hybrid work arrangements
- Full-time /fixed-term - 2 years
- HEW 7 $101,858 - $112,156 + 17% Superannuation (pro rata, part time)

**Why work with us?**

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

**As a Coordinator, International Branch Campuses, you will**:

- Break down complex issues, draw accurate conclusions, and present logical, concise arguments and next steps that are easy for others to understand.
- Leverage diverse perspectives and innovation principles to improve current practices and identify new, effective ways of working.
- Show high levels of energy and dedication to learning, actively seek feedback, and use it to continuously improve.
- Recognise when change is needed, communicate its purpose, overcome resistance, and prioritise critical tasks while evaluating progress and exploring creative solutions.
- Provide constructive feedback, ensure role clarity and support within teams, promote wellbeing, respond openly to customer feedback, and build strong relationships across and beyond the organisation.

**In a typical day/week you will**:

- Plan, schedule, and manage meetings for the IBC team, including agenda preparation, minute-taking, and tracking follow-up actions to support effective collaboration and decision-making.
- Provide high-level administrative assistance to the Executive Director and leadership team, including calendar and travel management, anticipating needs, and preparing briefing materials.
- Develop and distribute clear, engaging communications such as newsletters and updates, and coordinate engagement activities with internal and external stakeholders to support IBC initiatives.
- Maintain accurate records and document systems, and assist in preparing compliance documents and reports in line with governance and regulatory standards.
- Act as a professional point of contact for program inquiries, ensuring timely, clear, and courteous responses to internal and external stakeholders.

**To be successful, you’ll have**:

- A Degree with substantial subsequent relevant experience; or
- Extensive experience and management expertise in technical or administrative fields; or
- An equivalent combination of relevant experience and/or education/training.
- Proven experience in coordinating complex administrative functions, including meeting management, document preparation, and stakeholder communication, preferably in a higher education or similarly complex environment.
- Strong knowledge of administrative systems, document management practices, and communication tools, with an understanding of governance, compliance, and operational processes within a university or large organization.

**Here's how to apply**:
Please submit your updated resume and a short cover letter outlining your skills and experience.

**Applications for this position close on 25 July 2025.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 17 Jul 2025 AUS Eastern Standard Time