Branch Administrator
2 weeks ago
MAIN PURPOSE OF THE JOB
To provide administrative and financial support for Allied Pickford’s branch activities, having full compliance with agreed procedures and contributing to the achievement of maximum possible profits.
POSITION REQUIREMENTS
- The Branch Administrator is based in our Melbourne office address located Allied Melbourne, 202-222 Greens Rd Dandenong South.
- Working full-time hours - 8.30 to 5.00 Mon-Fri
- Attention to detail and high level of accuracy.
- Previous Accounting & Administration experience.
- Effective organizational skills.
- Moderate computer literate skills including the use of Outlook and Microsoft programs.
PERSONAL ACTIVITIES
- To monitor the financial performance of the branch, assist with analysis, and advise management in order to contribute to the achievement of budgeted profit targets.
- To regularly monitor the Removal Plans and ensure necessary accruals are in place and insurance products, and GST on export jobs are invoiced according to company procedures and to review the aging of accrual and take necessary follow-up action in conjunction with the Commercial Manager.
- To ensure that all month-end requirements are completed according to the Corporate Finance timetable a
- nd Commercial Manager’s guidelines.
- To process credit adjustment notes according to company policy requirements.
- When required ensure all invoicing of the removal plans are processed in a timely manner according to Finance and company requirements.
- To process all creditor invoices relating to the Branch in a timely manner, ensuring that all invoices are authorized in accordance with Company policy and creditor batches are produced with correct GL and creditor code allocation.
- To ensure all PO books are held securely and orders are raised and authorized according to Company policy requirements.
- To process all Owner Driver payments according to the Branch timetable and ensure all the supporting documents are properly authorized and deductions are correctly made.
- To ensure the cash handling process in the branch is followed according to Company policy and finance requirements.
- To ensure all credit card payment details are securely kept and summary details are forwarded to Corporate Finance according to Company procedures.
- In the event of a default Storage client, liaise with A/c receivable and Storage Coordinators to affect our Contractual Lien’s Act requirements.
- To manage the petty cash float of the Branch.
- To manage the Manual cheque system in the branch ensuring all cheques are with supporting tax invoices and GST and costs are coded correctly and forwarded to Corporate Finance.
- With the assistance of Senior Management and in conjunction with the Operations Manager, verify and protect the company assets.
- Maintain local supplier list and liaise with Corporate Finance on new Authorized signatory lists and new creditor maintenance inputs.
- To ensure that workers’ compensation claims are handled promptly and efficiently, with monthly/quarterly reconciliations.
- Setting up employees on relevant timekeeping and payroll systems and review weekly wages to ensure accuracy.
- To perform any other task as seen necessary by the State Commercial Managers.
- To ensure weekly and other management reports are produced in a timely manner.
- To ensure all internal QA audits are completed, and SSI logs are kept in order.
- Action any Finance and Admin audit reports when necessary and assist External auditors.
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