Reception & Administration Assistant - Geelong

3 days ago

Geelong, Australia Coulter Legal Full time

Full time position, working Monday to Friday, located in Geelong
- Join a supportive and welcoming culture
- Be a welcoming face at Coulter Legal

**Who we are**:
As one of the largest regionally based law firms in Victoria, we are the leading law firm with a difference; we care about our people, our clients, and our community.

As leaders in implementing innovative legal processes and practices, our focus is on continuing to develop leading legal solutions to support our people and our clients.

Our people are the key to our success and our reputation is built on the contributions of everyone in our team. Recruiting the right people keeps our business growing and thriving.

**About the role**:
We are looking for a professional and highly motivated Reception & Administration Assistant to work full time, Monday to Friday supporting our Geelong office.

This role will be responsible for reception duties at the front desk of our Geelong office on a daily basis, as well as providing general office administration support across our Executives Services teams including HR, Marketing, IT and Finance.

Each day will look a little different. You may be answering client calls on reception in the morning, and then assisting the Finance team with the creation of various reports in the afternoon. You may be helping to welcome a new employee the next day, and then scheduling various professional development training sessions for the lawyers across the firm. This role is varied and will require you to be flexible and have a demonstrated ability to move smoothly from one task to another.

You will need to pitch in and help with a wide variety of administrative tasks, so your commitment and willingness to help are crucial skills in this role.

**You will deliver**:

- Excellent client focused service at all times
- A demonstrated ability to move from one task to another, quickly and efficiently
- Consistent accuracy and attention to detail
- Willingness to provide help and support across the firm

**You will bring**:

- Proficient computer skills including Microsoft Word, Excel and Outlook.
- Ability to adapt to a variable and changing routine
- Proven ability to work well within a team
- Positive, proactive, and flexible attitude

**Why join us?**:
With a focus on high performance and our community, and an engaged culture, we are proud of our people and our history. Our values are important to us, and we look for like-minded people to continue to bring those values to life as part of the way we work.

You will join a strong and supportive team, where you can continue to develop your skills and experience.

Some of our benefits include:

- Generous parental leave program
- Health and wellbeing initiatives
- Access to volunteering opportunities to give back to your own community
- Purchase leave program
- A genuinely supportive and welcoming culture

**How to apply**:
For a confidential discussion, please contact** Amelia Pilcher, HR Consultant on 03 5273 5243.**
- Coulter Legal values diversity, enables access and promotes inclusion._

  • Reception & Administration Trainee – Geelong

    4 weeks ago

    Geelong, Australia Coulter Legal Lawyers Pty Full time

    Reception & Administration Trainee – Geelong - Rare 12-month trainee position, working Monday to Friday - Join a supportive and welcoming culture - Based at our Geelong office Who we are As one of the largest regionally based law firms in Victoria, with offices in Geelong, Melbourne, the Surf Coast, the Bellarine Peninsula and South Australia, we are a...

  • Administration and Events Assistant

    2 weeks ago

    Geelong, Australia Geelong Grammar School Full time

    Administration and Events Assistant Full Time • 12 Month Maternity Leave Replacement • Commencing January 2026 Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a...

  • Transition to Work

    1 week ago

    Geelong, Australia WCIG Geelong Full time

    **Multiple Positions Available in Geelong and the Surf Coast** - **Are you 17-to-24-years old and seeking work?**: - **Do you live in the Geelong and the Surf Coast region?**: - **Would you like assistance with resume writing, interview skills and career planning?** WCIG’s Transition to Work (TtW) service has multiple positions ready to be filled...

  • Geelong In-home Caregiver

    1 week ago

    Geelong, Australia Home Instead Geelong Full time

    **Do you live in and around the Geelong Region and surrounding suburbs (including Bellarine Peninsula and Surf Coast)?** **Are you looking for a flexible role where you can earn an income and have the opportunity to make a lasting difference in someone's life?** **Are you passionate about supporting people fulfilling their life-long dreams, just like our...

  • Front Desk Specialist

    2 weeks ago

    Geelong, Australia Geelong Ninjas Full time

    **Join the Geelong Ninjas Team as Our Front Desk Specialist!** Do you have a passion for providing exceptional customer service and creating a welcoming environment? Geelong Ninjas is seeking a dedicated and proactive **Casual Reception / Front Desk Specialist** to be the heart of our gym. This is a crucial role for someone who is not just an administrator...

  • Lead Education

    1 day ago

    Geelong, Australia City of Greater Geelong Full time

    **Lead Education & Administration Officer**: **Job no**: 499434 **Work type**: Permanent Full Time **Classification**: Band 5 ($76,355- $86,617 pa) **Categories**: Early Childhood Education **About the role** In this role, you will play an integral part of the service’s effective and efficient operations and delivery of responsive quality programs and...

  • Administration Assistant

    7 days ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Assistant**: **Job no**: 499896 **Work type**: Permanent Part Time **Classification**: Band 3 - Commencing at $68,775 pa **Categories**: Administration & Support **About the role** In this role, you will support the Coordinator and team by handling customer enquiries, assisting with programs in the gardens, and providing day-to-day...

  • Administration Assistant

    2 weeks ago

    Geelong, Victoria, Australia City of Greater Geelong Full time $68,775 - $100,000 per year

    Administration AssistantJob no: 499896Work type: Permanent Part TimeClassification: Band 3 - Commencing at $68,775 paCategories: Administration & SupportAbout the roleIn this role, you will support the Coordinator and team by handling customer enquiries, assisting with programs in the gardens, and providing day-to-day administrative support to keep...

  • Expression of Interest: Geelong Aboriginal

    2 weeks ago

    Geelong, Australia City of Greater Geelong Full time

    **Expression of Interest: Geelong Aboriginal Employment Expo!**: **Job no**: 499279 **Work type**: Casual, Permanent Full Time, Permanent Part Time, SPL Contract, Temporary Full Time, Temporary Part Time **Classification**: City Career Pathways **Categories**: Management, Administration & Support, Human Resources, Information Technology, Finance, Arts &...

  • Administration Coordinator

    1 day ago

    Geelong, Australia Geelong Football Umpires League Full time

    **Administration Coordinator** - **Help lead a professional and established organisation in a diverse admin role** - **Part-time or honorarium role for a highly organised, natural support person** - **Bring your passion for administration - and thrive** - **Help drive local Geelong football umpiring development** - **Responsible for the proactive, timely and...