Administrator - Service Operations

2 weeks ago

Guildford, Australia WesTrac Full time

Posted Date: 7 Jan 2025
- Location: Guildford, WA, AU

WesTrac is seeking a dynamic Administrator to join our South Guildford Machine Shop team full-time

We're looking for a detail-oriented, self-motivated individual who can multitask effortlessly and has a knack for problem-solving. If you have a keen eye for detail and thrive in a fast-paced environment, we want to hear from you

**Location**: South Guildford, WA

**Roster**: 5:2 Mon - Fri, 8 Hours per day

About the role:
You will provide top-notch administrative support, including managing purchase requisitions, overseeing the purchasing process, handling time capture reporting, organizing work scope books, maintaining archives, and ensuring compliance with WesTrac policies. Additionally, you'll manage training requirements, conduct safety and contamination control audits, and build positive relationships with customers and internal stakeholders.

**What we are looking for**:

- Relevant administrative qualification at tertiary level or experience working in a similar role
- Professional level of computer literacy and data entry skills
- Experience using SAP
- Effective communication skills including active listening, asking appropriate questions, clarifying the issues and expressing oneself clearly
- Customer service orientation
- Attention to detail and accuracy
- Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people
- Stress tolerance and the ability to maintain satisfactory work standards under pressure

**What we offer**:

- Unrivalled training and development via The WesTrac Institute - continue to upskill whilst working with us
- Made for More Rewards program with discounts at retailers like JBHIFI, Woolworths, Caltex, Apple, Crown, Qantas and many more retail and entertainment outlets
- Discounted health insurance
- Income protection insurance
- Salary sacrifice options
- Fitness Passport - Giving you access to more than 100 gyms and recreation centres around Australia at once at a discounted rate

**If you are interested in taking your career to the next level with WesTrac click the ‘Apply' button today**

**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more than 4,000 talented people working together to achieve amazing outcomes.**
- WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality._
- Job#3464_

  • Administrator - Service Operations

    3 hours ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:9 Jun 2025 **Location**:Guildford, WA, AU - WesTrac is seeking a motivated Part Time - Service Administrator to join WesTrac’s NEW HMS & Drill Services business unit. - Reporting to the Business Unit Manager - HMS and Drill Services, you will work as part of an administration team to deliver first-class administrative support to the team....

  • Administrator - Service Operations

    6 days ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:26 Aug 2025 **Location**:Guildford, WA, AU - Reporting to the New Machines Mining Manager, The Administrator Service Operations is responsible for providing a high level of administrative support to the designated area/store/team/branch. **Roster**: Mon - Fri 8.5 hours per day (including unpaid meal breaks) **Location**: South Guildford,...

  • Administrator - Service Operations

    2 weeks ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:23 Jul 2025 **Location**:Guildford, WA, AU - Reporting into the Business Unit Manager - HMS and Drill Services, the Administrator - Service Operations will be working on a full-time Fixed term contract (12 months) in our South Guildford office. The role is responsible for handling purchase requisitions, overseeing the purchasing process,...

  • Administrator - Service Operations

    3 hours ago

    Guildford, Australia WesTrac Full time

    Posted Date: 30 Sep 2024- Location: Guildford, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more...

  • Operations Support Administrator

    2 weeks ago

    Guildford, Australia WesTrac Full time

    Posted Date: 12 Dec 2024 - Location: Guildford, WA, AU **Join Our Team as an Operations Support Administrator!** Are you passionate about providing exceptional customer service? Do you thrive in a dynamic environment where your problem-solving skills can shine? If so, we want you on our team! Reporting to the **Operations Support Admin Supervisor**, the...

  • Operations Support Administrator

    1 week ago

    Guildford, Australia WesTrac Full time

    Posted Date: 19 Aug 2024- Location: Guildford, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more...

  • People Services Administrator

    1 week ago

    Guildford, Australia WesTrac Full time

    Posted Date: 16 Aug 2024- Location: Guildford, WA, AU**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac, our primary focus is our people. We know that our success is the result of more...

  • Aged and Disability Care

    2 weeks ago

    Guildford, Australia Cumberland Care Service Full time

    Company Background: Cumberland Care Service has been providing support to those in need since 1995. We provide a range of services including Aged Care and Disability services to participants with approved plans under the NDIS. We take the time to get to know our participants personally which enables us to provide individualised services enabling participants...

  • Technical Services Administrator

    6 days ago

    South Guildford, Australia Swick Mining Services Full time

    Swick Mining Services The Company Swick Mining Services is Australia’s largest Underground Diamond Drilling Contractor with the most innovative and reliable rigs in the industry. An opportunity has arisen for a suitably experienced Technical Services Administrator to join our Maintenance team at South Guildford, supporting local and site-based...

  • Operations Support Admin Supervisor

    2 weeks ago

    Guildford, Australia WesTrac Full time

    **Posted Date**:20 Aug 2025 **Location**:Guildford, WA, AU - Reporting into the Group Manager - Regional Operations, the Operations Support Admin Supervisor will be working full-time from our South Guildford location. This role ensures administrative systems and processes are efficient, cost-effective, and aligned with business needs. The role leads a team...