Executive Assistant to Chief Development Officer, Origination

Location: Melbourne | CBD

Job type: Full time - Flexible

Organisation: Development Victoria

**Salary**: Salary not specified

Occupation: Property

Reference: 803

**About Us**

At Development Victoria, we create places for people.

We’re a government agency partnering with industry and communities to transform ambitious ideas into reality.

We balance community needs with commercial discipline - and our experience shows that sustainable, liveable places deliver the best long-term return for all.

Together, we deliver places that make a genuine difference to the people of Victoria.

**Your New Role**

This position ideal for a seasoned Executive Assistant who is passionate about creativity and seeking direct experience within a major government agency. We are seeking a passionate and confident Executive Assistant to oversee the day-to-day operations and support the Chief Development Officer. Reporting to the Chief Development Officer, the successful applicant will provide high-level professional administrative and project support including;
- Manage the CDO’s complex schedule with regard to appointments and engagements, demonstrating sound judgement to enable prioritisation when conflicts arise.
- Assist the CDO with stakeholder relationship management, serving as a liaison between the CDO and internal/external stakeholders, including CEO’s office, senior executives, clients and partners.
- Facilitate effective communication and prepare executive level presentations.
- Keep CDO informed of emerging and potential issues internally and externally.
- Coordinate preparation of key documents, including briefs, reports and other communications as required.
- Track and support CDO in the management of key information across the Origination and delivery teams including maintaining agendas for key staff meetings.
- Work closely with the Group Assistants across the organisation, especially working with those within the delivery groups, to ensure coordination and efficiency in managing key activities, particularly around reporting, co-ordinating approvals and dissemination of information between groups.
- Provide a central point for delivery group assistants to identify and implement process and ways of work improvements.

**Desired Skills and Experience**:
**About You**
- Certificate IV or higher qualification in Business, Administration, or relevant discipline (desirable).
- Thrive in a dynamic and busy work environment, and can demonstrate agility in responding to multiple competing priorities whilst balancing all core business as usual requirements..
- Demonstrated experience in the provision of executive support in a high-pressure and fast paced environment.
- Demonstrated ability to use judgement and initiative to assess, analyse and report on critical business issues and identify, recommend, and evaluate options to improve business performance.
- Experience in liaising and consulting with all levels of staff on complex, confidential and sensitive matters, using tact and judgement.
- Demonstrated high level organisational skills including the ability to coordinate tasks, meet tight deadlines, determine priorities, take initiative and work under limited direction.
- Ability to build strong networks and inter-organisational relationships.
- Attention to detail and passionate around driving and implementing continuous improvement activities.
- Ability to create and edit presentation and communication materials that are of a high standard.

**Employee Benefits**
- We drive strong collaboration and support our teams to work virtually and flexibly.
- Professional development opportunities available including;
- Study support
- Mentoring programs
- Opportunity to participate in cross functional working groups that drive diversity and inclusion and sustainability initiatives.
- Novated leasing
- Purchase leave
- Paid parental leave
- Technology salary sacrifice
- Employee referral bonuses
- Health & Wellbeing initiatives such as EAP and mental health and wellbeing leave
- Access to group life & group salary continuance insurance
- Modern onsite facilities

**Application Process**

**We respectfully request no agency approaches. We will not be responsible for any fees related to unsolicited resumes being sent to anyone here in our business.