Executive Assistant

Your role at St John of God Health Care

The Executive Assistant role is required to provide a high level of executive and administration support to the Chief Technology and Corporate Services Officer and their team as required.

The Position-
- Manage communications preparing correspondence and liaising with internal and external stakeholders on behalf of the Chief Technology and Corporate Services Officer- Arranging meetings, workshops and functions, including preparation and distribution of agenda, minutes and other papers and following up of issues arising from meetings or workshops.- Prepare presentation material for visits, meetings, conference appointments and provide briefing as necessary.- Undertaking research and collating relevant information and reports.- Arranging travel.- Preparation of orientation plan and material to new team members.- Produce high quality documentation.- Expense management including the processing of invoices, expense claims and credit card expense reports.- Be aware of and work in accordance with the SJGHC policies and procedures, including Equal Opportunity, Confidentiality and Privacy.- Maintain a flexible attitude to the daily schedule to address unexpected changing priorities.

You will have extensive previous Executive Assistant experience in a comparable role supporting a senior executive, demonstrating your ability to manage high-level responsibilities with professionalism and efficiency. You will possess highly developed and effective interpersonal skills, enabling you to build strong working relationships and communicate confidently with a wide range of stakeholders. A critical requirement of this role is the ability to maintain strict confidentiality at all times, exercising sound judgment and discretion in handling sensitive information.

To succeed in this role, you will demonstrate excellent written communication skills, including the ability to draft clear and professional letters, memos, standard reports, and other correspondence. You will bring highly developed time management, project management, and organisational skills, allowing you to effectively prioritise tasks and meet deadlines.

You will demonstrate the ability to work with a variable workload with mínimal supervision, showing initiative and being self-directed. In addition, you will possess well-developed research and report writing skills, enabling you to analyse information and present it in a concise and meaningful way.
- All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements_

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you- Salary: $98,060 to $101,630 per annum plus 11.5% superannuation- Permanent full-time role, working 76 hours per fortnight- Based in our Melbourne CBD Office- Working from home arrangements in place- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing- work related expenses- self-education and- additional superannuation- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance- Employee support through our dedicated free Employee Assistance Program (EAP)

For general enquiries regarding the recruitment process (including access to the position description), please contact Mel Schook, Team Leader Recruitment, on (08) 6116 0534.

For enquiries regarding specific details relating to the team or role please contact Amanda Ford-Critten, Executive Assistant GCEO Executive Office on (08) 6116 0010.