Accounts Payable Officer

2 days ago

Acacia Ridge, Australia Polyaire Air Conditioning Products Full time

**Be a vital part of a progressive and fast-growing international Company**:

- **A full-time role**:
**About POLYAIRE**

**Polyaire Pty Ltd** is an international manufacturer of quality equipment of HVAC systems supplying air filters, insulated flexible ducting, air grilles and vents, and fittings. Established in 1973, Polyaire headquartered in South Australia, and has 25 branches across Australia with counterparts in Malaysia, and the United Kingdom exporting extensive range of air conditioning products worldwide offering 1,000's of different items under the Polyaire and Zonemaster brands. Polyaire continued growth strategy and business values focus on providing sustainable solutions and comfort to customers in Australia and across different continents.

At Polyaire, we value diversity and inclusive work environment, support capability building and career growth of our people, and expound their full potential as our people is key to the business success. We emphasise on creating a safe work culture where our people enjoy a family-like workplace strongly engaged to get job done in a fast paced and diverse working environment.

**About the Role**

This role is to ensure that Polyaire’s financial records are updated with the latest supplier details and payment information, completion of monthly reconciliation reports prior to releasing payments to ensure expenditures do not exceed allocated funds.

***Role Responsibilities**:

- Manage and control the input of payables data including expense invoices and matching purchase orders to invoices to ensure the correct and timely remittance of supplier payments.
- Entering of import invoices after all FX calculations and landed cost allocations have been completed by the Accounts Officer.
- Entering invoices against the intercompany loan account
- Creating and entering credit notes to clear prepaid import payments from the AP ledger
- Make timely payment runs for EFT and cheque payments for the Accounts Officer to load into the bank.
- Timely processing of employee expense reimbursements.
- Processing of all staff credit cards
- Liaise with suppliers in processing accounts
- Assist and liaise with branch staff to resolve issues relating to both purchase orders and invoices to ensure timely processing of all Accounts Payable documents.
- Monitor outstanding purchase orders and disputed invoices and ensure action is taken to resolve issues.
- Ensure timely filing of all accounts payable documents including EOY archiving.
- Reconcile the creditors control ledger to supplier statements.
- Ensure an accurate and efficient method of entry and record keeping is maintained.
- Any other ad hoc duties as requested by the Financial Accountant.
- Ensures compliance with all Polyaire policies and procedures.

**Requirement and Skills**
- Minimum 2 years of experience in Accounts Payable related functions.
- Strong attention to detail.
- Strong interpersonal and communication skills.
- Time management and organisation skills.
- Good problems solving skills.
- Computer literate and well-verse with MS suite office.

If you are a fast learner and enjoy multitasking office environment, meeting people and seeking for a rewarding career, we want to hear from you

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