Hse Administration Officer

5 days ago

Brisbane, Australia Ingenia Communities Full time

You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.
- We are a leading Australian property group that own, operate and develop a fast-growing portfolio of Lifestyle communities (land lease communities) and holiday parks across key urban and coastal markets. We employ over 1300 people across 120 parks and communities, with offices in the 3 eastern seaboard states.
- Here at Ingenia, you can enjoy working within an organisation that genuinely cares for its people and is committed to creating communities where our residents and visitors can truly belong.

**About The Role**

**Ingenia is currently seeking a dedicated Administration Officer to join our Health, Safety, and Environment (HSE) team in a permanent role.**
In this position, you will play a key role in supporting the HSE team by ensuring the smooth operation of systems, maintaining accurate data entry and reporting, and providing reliable day-to-day administrative assistance.

If you're an organised and detail-oriented administrator with a passion for efficiency, we’d love to hear from you

**Key Accountabilities**
- Manage contractor compliance processes, including account setup, maintaining up-to-date records, and ensuring documentation is complete and current
- Review, track, and vet contractor-submitted documents such as insurances, licences, and safety documents
- Track expiry dates of key documents and ensure timely follow-up for renewals
- Compile and prepare data to support monthly and ad hoc reporting requirements
- Maintain a structured electronic filing system in line with company procedures
- Identify gaps or inconsistencies
- Process purchase orders and invoices for approval and payment
- Draft and edit HSE documentation including templates, reports, and registers
- Assist with the preparation and formatting of documents, reports, and meeting materials
- Provide administrative support for audits, investigations, and compliance checks
- Maintain version control of HSE documents and forms
- Coordinate stationery, PPE supplies, and administrative needs of the team
- Create training files and presentations

**About You**

You’re someone who takes pride in delivering high-quality administrative support with a focus on clarity, efficiency, and service.
- Previous experience in an administrative role, ideally in a dynamic environment
- Strong proficiency in Microsoft Office Suite (especially Excel, Outlook and Word)
- Excellent attention to detail and a high standard of data accuracy
- Demonstrated initiative and ability to prioritise tasks independently
- Strong written and verbal communication skills
- Good organisation and time management skills
- Comfortable engaging with a range of internal and external stakeholders in a courteous and professional manner
- Familiarity with Health and Safety or Contractor Management systems - preferred
- Experience in a safety, compliance, or operational support environment - preferred

**Culture and Benefits

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