Operations Coordinator

16 hours ago

Brisbane, Australia Trade and Investment Queensland Full time

The International Operations unit is responsible for managing TIQ's overseas network consisting of two main business groups:

- International Overseas Network: consists of approximately 108 employees located across a network of overseas offices, led by trade and investment commissioners who represent the Queensland Government and promote the state's trade and investment interests internationally.
- International Markets and Directorate: are the Brisbane based business units responsible for supporting and working alongside TIQ's overseas network.

Your opportunityReporting to the Director International Operations, you will be responsible for providing high level executive secretarial, administrative and operational project support to the General Manager, International Operations Division (GMIOD) and the broader Division. You will coordinate, manage and provide quality control over workflows within the Division. You will also be required to balance conflicting priorities, work to deadlines, display a high degree of professionalism, judgement and confidentiality in a fast-paced environment.Your contribution (key responsibilities and accountabilities)To be successful in this role you will:

- Provide high level confidential administrative and operational support to the GMIOD including:

- analysis, coordination and preparation of departmental, ministerial, parliamentary and cabinet briefings, agendas, reports, submissions and presentations/events
- diary and travel management; monthly budget monitoring and analysis, processing expenditure approvals, invoices and accounts; reconciling monthly corporate cards
- ensure quality control and efficient processing of all ministerial, senior executive and key stakeholder briefing materials are in place
- undertaking research and analysis to identify a range of options to support executive decision making
- maintaining excellent working knowledge of current matters relevant to the GMIOD.
- Actively participate in the delivery and coordination of other business management functions and projects both domestically and internationally as required.
- Maintain a high level of accuracy in all administrative documents associated with activities within the division.
- Coordinate stakeholder responses across the division on a range of operational and policy matters.
- In consultation with the Principal Advisor develop, implement and continuously improve office management systems including information management, filing and tracking systems.
- Establish and maintain effective communication strategies, protocols, stakeholder negotiation and liaison activities across cultures and other private and public sector organisations.
- Develop and foster effective relationships with key stakeholders across local, state and federal agencies, industry to continue to build commitment to long term growth.
- A current resume, with the names and contact details of two (2) referees with a thorough knowledge of your competencies for this role. One of whom should be your current or immediate past supervisor.
- A cover letter (maximum 2 pages) telling us why you are interested in this role. This is your opportunity to tell us about your experience, what makes you the best person for the role and how you meet the key capabilities for the role (please do not restate your resume.)

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Operations Coordinator

    3 days ago

    Brisbane, Australia Serco Full time

    **Serco is a place where you can grow** Join a team of 10,000 professionals across Asia Pacific (APAC) and experience a place of challenge, opportunity, and reward. We offer lots of headroom for you to grow and flexible benefits to suit you in every stage of your life and career, including: - Flexible working arrangements to support work-life balance -...

  • Operations Coordinator

    6 days ago

    Brisbane, Queensland, Australia Tiffany & Co. Full time $60,000 - $90,000 per year

    Operations Coordinator – Brisbane Tiffany StoreThe Blue BoxSince 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world's great love stories. With a heritage of design innovation and exceptional service, Tiffany & Co. is renowned as one of the world's most recognizable luxury brands.Be a part of milestones in our customers'...

  • Operations Coordinator

    11 hours ago

    Brisbane, Queensland, Australia Myport Pty Ltd Full time $60,000 - $90,000 per year

    Operations Coordinator @ GigafyFull-time  |  $90k + Super | Fortitude Valley OfficeAbout GigafyGigafy is an Australian wholesale Internet Service Provider delivering high-speed fibre networks for apartments, townhouse complexes, hotels, build-to-rent and other high-density projects.We're a growing, innovative business that partners with property...

  • Operations Coordinator

    16 hours ago

    Brisbane, Australia Intelcom Express Full time

    Come transform the future with us! What is a typical workday? About the role: Are you looking to kick-start your career in transport and logistics? Look no further than Dragonfly Shipping. We are currently seeking a highly motivated and detail-oriented Operations Coordinator to join our team. As our Operations Coordinator, you will support the greater...

  • Operations Coordinator

    6 hours ago

    Brisbane, Queensland, Australia PEP Industries Australia Full time $60,000 - $80,000 per year

    A leading name in Australian real estate, soon to be international, is looking for a motivated Operations Coordinator to join our busy Brisbane team. If you understand how a real estate office runs and know that good processes drive great results, this is your chance to make a real impact. You'll help streamline operations, implement smarter systems, and...

  • Operations Coordinator

    2 days ago

    Brisbane, Queensland, Australia Hoses24 Pty Ltd Full time $90,000 - $120,000 per year

    About Hoses24Hoses24 is a specialist provider of hydraulic hose and fluid transfer solutions, offering comprehensive services including supply, installation, maintenance, and repair. Serving major clients across the Bowen Basin, we are recognised for our technical expertise, commitment to safety, and solutions focused approach. With a dedicated team of...

  • Operations Coordinator

    13 hours ago

    Brisbane, Queensland, Australia Mader Group Full time $80,000 - $120,000 per year

    Mader Group- the mechanically minded specialists in preventative maintenance. Today we work across the globe, deploying over 3500+ highly skilled and dynamic employees throughout the major mining regions of Australia, Asia, Africa and America.We are seeking an experienced QLD Field Service Coordinator to join our expanding operations team, based at our...

  • Operations Coordinator

    2 weeks ago

    Brisbane, Australia Linfox Full time

    Job no: 761155 Work type: Max Term - Full Time Location: Richlands - QLD - Australia Applications close: 31 Oct 2025 11:55 PM E. Australia Standard Time Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in...

  • Operations Coordinator

    4 days ago

    Brisbane, Queensland, Australia Tiffany & Co. Full time $60,000 - $80,000 per year

    Job DescriptionThe Blue BoxSince 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world's great love stories. With a heritage of design innovation and exceptional service, Tiffany & Co. is renowned as one of the world's most recognizable luxury brands.Be a part of milestones in our customers' lives, represent the Tiffany brand...

  • Operations Coordinator

    2 weeks ago

    Brisbane, Australia Palladium Group, Inc. Full time

    **Operations Officer - (PLMSP - Palladium)** **About Pacific Labour Mobility Support Program** The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor - Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support...