Secretariat Coordinator and Personal Assistant

16 hours ago

Sydney, Australia Mirvac Full time

Join Mirvac, a brand that creates and curates better experiences. We are more than developers or builders - we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.
As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.
Join us as we work towards building the imagine nation.
Our opportunity
We’re looking for a highly organised and proactive Secretariat Coordinator & Personal Assistant to support the Company Secretariat team and the Group Company Secretary. This role is central to the smooth and effective functioning of the team, combining executive support with driving operational efficiency, managing critical documentation, and fostering a collaborative team culture. It’s a unique opportunity to contribute to the performance of a trusted partner of the Board and executive team within Mirvac.
**Your responsibilities will include**:
Taking a lead role in driving team initiatives, coordinating meetings, offsites, training and events.
Actively supporting the team’s operations, managing invoices, tracking budgets, reporting, and assisting with Director travel and logistics when needed.
Providing confidential and professional administrative support to the Group Company Secretary including diary management, travel coordination and expense processing.
Championing continuous process improvements across the team, maintaining digital tools and leveraging technology and AI to enhance productivity.
Managing the accurate and proper execution of legal and corporate documents and contracts in line with the Corporations Act and internal procedures.
Your point of difference
With at least 2 years’ experience as a Personal Assistant to a senior executive or a similar role, you are adept at diary management and engaging effectively with senior stakeholders.
You’re a strong administrator with excellent time management, planning and organisational skills, capable of juggling multiple deliverables and competing priorities to meet deadlines.
Your problem-solving abilities, process improvement skills and proficiency in using technology to drive efficiency are complemented with a passion for continuous learning.
While an understanding of the legal requirements for document management is preferred, your proactive, “can-do” approach, and ability to work both independently and as part of a team will set you up for success.
If you’re a born team organiser with a passion for continual learning and operational efficiency, we’d love to hear from you. Join us and be a part of a team that values innovation, efficiency, and excellence.

  • Board Coordinator and Secretariat Assistant

    1 week ago

    Sydney, Australia Allianz Australia Full time

    **ABOUT** Allianz Australia Life Insurance Limited (AA Life), operating under the trading name of Allianz Retire+ for its retirement business, is a relatively new market entrant to the Australian Financial Services landscape that focusses on building innovative investment products that support the needs of Australians near or in retirement, as well as the...

  • Partnership Affairs

    1 week ago

    Sydney, Australia Clayton Utz Full time

    The role The Partnership Affairs & Secretariat Assistant supports the Partnership Affairs and Secretariat Senior Manager and wider team to provide accurate and timely information as it relates to the Board and Partnership. Reporting to the Partnership Affairs and Secretariat Senior Manager the successful applicant will work as part of a team that supports...

  • Senior Associate, Secretariat and Coordination

    1 week ago

    Sydney, New South Wales, Australia Premier's Department – MyCareer Full time $129,464 - $142,665 per year

    Premier's Department Senior Associate, Secretariat and Coordination You. At the centre of big ideas. Lead strategic coordination and governance to accelerate major investment projects across NSWWork at the heart of NSW government in an exciting, newly established team of driven professionalsFull-time temporary, Clerk Grade 9/10 role until 30 June 2026,...

  • Senior Associate, Secretariat and Coordination

    1 week ago

    Sydney, New South Wales, Australia NSW Government Full time $129,464 - $142,665 per year

    Premier's DepartmentSenior Associate, Secretariat and CoordinationYou. At the centre of big ideas.Lead strategic coordination and governance to accelerate major investment projects across NSWWork at the heart of NSW government in an exciting, newly established team of driven professionalsFull-time temporary, Clerk Grade 9/10 role until 30 June 2026, based in...

  • Committee Secretariat

    1 week ago

    Sydney, Australia Fair Work Ombudsman Full time

    Ongoing APS Level 6 Opportunity - Position available in Melbourne/Sydney/Canberra **About the FWO** The Fair Work Ombudsman (FWO) is an independent statutory office established by the Fair Work Act 2009. Our functions outline the responsibilities we have as set by the Fair Work Act 2009 to achieve our purpose: - Provide education, assistance, advice and...

  • Team Assistant

    6 days ago

    Sydney, Australia Hatch Full time

    ** This role is at AGL (not for Hatch)** Hatch is supporting AGL to find a great Team Assistant - Company Secretariat to join their Administration team. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like AGL. **About the role at AGL** A Team...

  • Secretariat Administration Assistant

    1 week ago

    Sydney, Australia GHD Full time

    **At GHD, we don't just believe in the power of commitment, we live and breathe it every day.** That's why we pledge to support and empower all of our people to make a positive impact, working with the right technology and training to bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt...

  • Company Secretariat Administrator

    3 days ago

    Sydney, Australia Perpetual Limited Full time

    Work alongside experienced professionals and senior leaders, gaining exposure to board processes and governance while developing your skills in a supportive, team-focused culture.- Join a respected team where your attention to detail and organisational skills directly support high-level decision-making and corporate compliance.- Hybrid working...

  • Aps Level 6

    4 days ago

    Sydney, Australia Australian Government Full time

    APS Level 6 - $94,736 - $106,876 - Sydney, NSW The Independent Health Aged Care Pricing Authority (IHACPA) is seeking confident and highly motivated individuals who work well in a fast-paced business environment to contribute to IHACPA’s goals. Several exciting opportunities for Secretariat Coordinators exist across IHACPA’s Office of the CEO Branch.

  • Administration/secretariat Support

    1 week ago

    Sydney, Australia The Royal Australasian College of Physicians Full time

    Posted: 07/03/2025 Closing Date: 21/03/2025 Job Type: Fixed Term Contract Location: Sydney CBD Job Category: Administration and Office Support **About the RACP** The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to...