Administration- Accounts Receivable

**Overview**:
**Work type**:Full time

**Salary**:Salary not specified

**Grade**:Ed Support Level 1-Range 2

**Occupation**: Education and Training

**Location**: Melton

**Reference**: 1464663

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
**Position Summary & Objectives**

The Accounts Receivable Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The primary objective is to process receipts and family invoices in a timely and accurate manner including the collection of fees while following the school¿s and DET defined policies and procedures.

Provide administrative support in a professional and efficient manner. Supporting a team of professionals, the individual will be required to demonstrate initiative and work as an enthusiastic team member in accordance with the school¿s office routines and procedures, keeping in mind the overall school objectives.

This position may require attendance during the school holiday period of up to 6 days

**Qualifications/Experience/Knowledge**
- An up to date Working with Children Check or the ability to obtain one
- Willingness to submit to and pass a police records check
- Knowledge of office administration
- Knowledge and experience in accounts receivable is advantageous
- Strong organisational skills and the ability to work on multiple projects.
- Flexibility and ability to work under pressure in fast-paced, environment
- Strong administration skills
- organised, thorough, systems orientated with meticulous attention to detail
- Ability to communicate at all levels.
- Excellent levels of computer literacy.
- Ability to use Microsoft Office including Word, Excel and the Google Suite
- Experience in the education sector including Cases21an advantage
- Be able to integrate habits and practices of ongoing review and evaluation to ensure continuous improvement through the performance and development cycle.
- Participate in ongoing professional development plans as directed by DET

**Responsibilities**:
**Roles and Responsibilities**

**Accounts Receivable**

The Accounts Receivable Clerk will report directly to the Finance Leader and Business Manager.
- Maintain CASES21 - Accounts Receivable in conjunction with school policies and DET guidelines.
- Daily processing of cash, cheques and EFTPOS ensuring a receipt is provided with each transaction.
- Daily processing of the BPAY receipts.
- Reconciliation of cash/cheque receipts ensuring batch reports are filed as necessary.
- Daily balancing of EFTPOS receipts, ensuring batch and other reports are filed as necessary.
- Setting up of fee codes and billing details
- Processing of student exits ensuring that family refunds are completed in a timely and accurate manner.
- CSEF transfers and family payments
- Processing of any changes to family invoices
- Support with School Saver Bonus processing
- Maintain XUNO Billing and Events
- Ensure that billing is set up for timely receipting of all parent payments
- Ensure that XUNO Events are processed and timely receipting of monies, credits or CSEF.
- Maintain eSchools ordering portal and purchase order process
- eSchools maintenance
- budget checking and monitoring of correct coding
- Bringing in and adjusting coding for AIMS orders
- first purchase order approval
- input purchase orders into Cases21
- Follow up and maintaining outstanding orders
- Identification and set up of asset shells in Cases
- Instrumental Music Program
- Invoicing and payment follow up
- Liaising with Instrumental Music Leader regarding student enrolments and timetables
- Scholarship Administration
- Maintain accurate records of scholarships awarded and the expenditure
- Procurement & Quotes
- Ensure compliance with all DET policy and guidelines
- Collect/follow up procurement and quote requirements prior to processing purchase orders
- Camps/Excursions & Events
- Prepare profit & loss reports prior to any school event and reconcile once complete
- Monitoring events in XUNO
- Allocation of CSEF funding
- Invoicing and payment follow up
- Receipting and invoicing of Sundry Debtors including:

- Hirers, canteen, staff association, books, uniforms etc.
- Other duties as directed