Project Support Officer

About the Community Safety Building Authority
The Community Safety Building Authority (CSBA) within the Department of Justice and Community Safety (DJCS) has been established to design, procure, build and upgrade the infrastructure needed to keep communities safe. Currently going through an exciting period of growth. CSBA are looking for a multitude of positions to be filled to support both new and existing projects.
The CSBA provides end-to-end project development, management and delivery of Victoria's new prisons, youth justice centres, court and custody facilities, emergency services facilities and public safety features such as pedestrian walkway bollards and CCTV networks. As well as delivering new infrastructure CSBA modernises, expands, and upgrades existing facilities.
The CSBA has a highly skilled workforce of experienced professionals from across the public and private sectors that support the development, procurement, and delivery oversight of major capital projects. The CSBA team includes specialists in community safety infrastructure, project management, engineering, cost management, commercial management, planning and design.
The Project Support Officer will be responsible for providing secretarial support to high-level stakeholder/executive groups, co-ordinating meetings and workshops, developing and maintaining project administration systems, liaising with project stakeholders, preparing a range of project documents and assisting in risk and issue management.
The role of a Project Support Officer within CSBA
- The role is responsible for undertaking a range of administrative activities involving exposure to commercially and politically sensitive information, in a complex project delivery environment.
- The role also provides support to the project team and ensures that the continued flow of data and information is processed into management systems in a timely manner.
- This role will contribute to a variety of complex construction projects, including major business initiatives.

Why work for us?
Employees at CSBA have access to a wide variety of opportunities, with an extensive range of career and capability development programs designed to develop our teams. We want you to grow and develop with us. We want your work to provide you with a strong sense of purpose and achievement.
We are committed to providing you with a supportive and inclusive culture and to supporting your work-life balance. Our people can take advantage of flexible working arrangements such as flexible hours, compressed working hours, working from home and additional purchased leave, leave at half-pay or leave without pay.
As part of the DJCS, CSBA has one of the most progressive health and wellbeing programs in the industry. We recognise that our people are critical to our ability to successfully deliver our projects and we take a holistic approach to engaging and retaining our people. You can access free professional advice and support to empower you to deal with a wide range of professional and personal issues. This includes career and personal development, legal issues, nutrition and lifestyle, mental health issues and relationship issues. You can also access discounted private health insurance, fitness classes and gym memberships, and excellent bicycle facilities.
About the Role
The Project Support Officer role ensures that administrative support is maintained for project teams.
Duties include preparation of project plans, monitoring and reporting on project status, contributing to risk and issue management, effective stakeholder liaison, engagement of consultants and contractors, contract administration, financial reporting and project governance.

**You will also**:

- Provide project support to assist in meeting agreed project objectives, service delivery standards and timelines, stakeholder expectations and client needs
- Support the project team by coordinating meetings and workshops, providing secretariat support to high-level stakeholder/executive groups and ensuring follow-up of actions arising from meetings
- Provide a range of administrative support activities for the project team including diary management, drafting and preparing reports, development of standard communication, scheduling meetings and catering requirements, organisation of meeting documents and minute taking/distribution, data entry, assist with follow ups for the fortnightly Variation meetings with the QS, Preparation of Variation Orders with supporting documentation for PM/SPM endorsement and delegate approval and records management in the department's record management system (TRIM)
- Reporting and Governance including drafting monthly PWG pack and PWG minutes.
- Undertake research and analysis in order to develop and prepare a range of highly confidential documents, data entry and maintenance, correspondence, reports, briefings, presentations and contract documentation
- Develop, implement, and maintain efficient project administration s