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Administration Officer

3 weeks ago

Langwarrin, Australia Milife- Victoria Full time

**MiLife-Victoria **provides supports that enable people living with disability to be self-directed and to exercise choice and control in their lives. We are currently seeking a passionate Administration Officer to provide effective and efficient administration support relating to (but not limited to) Client Services to ensure that MiLife-Victoria achieves its objectives and operations run efficiently. The Administration Officer is centrally responsible for supporting all operational teams including Langwarrin, Community Connections and Support Coordination to coordinate functions as required. The position makes an active contribution to a positive, interconnected and collaborative culture and will help to identify areas for business, systems and support improvements.

If you want to be part of a friendly and supportive team that places high value on your health and wellbeing then MiLife is the organisation for you

**Administration Officer**:Key responsibilities include but are not limited to:

- Provide a point of contact for all client services enquiries for Langwarrin, Community Connections and Support Coordination.
- Perform and coordinate a wide range of administrative tasks for Client Services Langwarrin, Community Connections, and Support Coordination
- Provide key support to Client Services Langwarrin, Community Connections and Support Coordination, with a focus on administrative services, record management, financial processes, purchasing, creating and managing systems that enable efficiency.
- Provide key support to Client Services Langwarrin and Community Connections with responsibility of all property management.
- Provide key support to Client Services Langwarrin and Community Connections regarding MiLife-Victoria Specialised Transport administrative functions
- Maintain MiLife-Victoria's Client Services data base and client management systems including scanning, filing, quality checking and reporting is maintained in a timely manner
- Undertake other administrative duties as required to support Client Services and Support Coordination
- Contributing to a strong workplace culture which supports creativity, innovation and effective working partnerships.
- Taking reasonable care for one’s own health and safety and for that of others in the workplace by working in accordance with legislative requirements and MiLife-Victoria’s occupational health and safety (OHS) policies and procedures.

**Required Skills & Experience**
- Clear and effective communication skills (written and verbal)
- NDIS Worker Orientation Module 'Quality, Safety and You' (completed or willing to complete)
- Punctual and excellent time management skills
- Demonstrated skills and knowledge in customer service.
- Demonstrated ability to negotiated, interpersonal and assertion skills.
- Adapt to change and demands and conditions while maintaining a high standard of personal performance.
- Highly developed interpersonal communication skills and the ability to interact positively with a wide range of people from diverse backgrounds.
- Advanced administrative skills, including advanced information technology skills in a Microsoft Office environment.
- Strong solution-focused and problem-solving mindset.
- Demonstrated ability in improving administrative systems and processes.
- Excellent organisational skills, attention to detail and high-quality written skills.

Demonstrate skills in, customer service, phone techniques, word processing, MS Teams and excel.
- Ability to prioritise and plan work within a dynamic environment while maintaining the ability to respond flexibly to meet changing needs and deadlines required by the organisation.
- High degree of professionalism and ability to manage sensitive and confidential information.

**What do we offer**
- Opportunities for career progression within our diverse organisation
- Work within a positive and collaborative team
- Work for an organisation that is passionate about providing high quality support and care
- Ongoing professional development
- An attractive remuneration package SCHADS Award Level including maximum salary packaging options
- Employee Assistance Program
- Free onsite and offsite staff parking

**How to Apply**

MiLife-Victoria is an equal opportunity employer, proudly supports a diverse community and is committed to a workplace culture that recognises diversity, equity and human rights. We respect and value the contribution of people from all cultures, backgrounds and lifestyles.

**Job Type**: Part-time
Part-time hours: 34 per week

**Salary**: $45,000.00 - $65,000.00 per year

**Benefits**:

- Professional development assistance
- Salary packaging
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Langwarrin, VIC: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 3 years (preferred)
- Administration: 3 years (preferred)

Licence/Certification:

- Drivers Licence (preferr