
Administrative Support Officer
3 days ago
At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.
We are seeking an Administrative Support Officer to provide Support for our Adult Retrieval Department.
This is a Full Time, Fixed Term (until December 2025) position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at Essendon Feilds in line with our hybrid working model.
**About the role**
Reporting to the Operations Manager Adult Retrieval Victoria, responsibilities of this position include, but are not limited to:
- Oversee the delivery of effective and efficient office and administrative services within ARV
- Act as the initial point of contact for the Adult Retrieval department by screening calls, answering routine enquiries and processing messages for follow-up/action/referral
- Provide secretarial support at meetings, including preparation of agenda items and supporting documentation, and recording, preparing and distributing minutes
- Organise meetings, workshops and related functions for ARV, including arranging attendance of participants, venue, catering, travel and accommodation arrangements and itineraries in compliance with relevant Government policy & practice and where appropriate preparing and distributing relevant documents
**About you**
To be considered for this position you will possess tertiary qualification in business, human resources, or related experience in this discipline. Other requirements include:
- Demonstrated extensive experience and expertise in providing secretarial and administrative support at a senior management level
- Demonstrated experience in the development and maintenance of administrative systems
- Effective interpersonal and influencing skills to gain acceptance and support of ideas, and the ability to modify style to accommodate situations, tasks and individuals
- Strong conceptual, analytical & problem solving skills to identify issues and where appropriate recommend appropriate action***
**Working at Ambulance Victoria**
As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of **Care, Accountability, Respect** **and** Excellence** to life at AV, we want to hear from you
**Important information**
Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.
This position is classified **Administration Band 4** under Ambulance Victoria Enterprise Agreement 2020.
**How to apply**
- Cover letter outlining your experience and interest in the position
- Current resume
- A separate document addressing the key selection criteria from the position description
- At all levels of our organisation_ a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people._
-
Aav Operations Administration Officer
6 days ago
Essendon Fields, Australia Ambulance Victoria Full timeAt Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to...
-
Automotive Registration
4 days ago
Essendon Fields, Australia AutoLeague Full timeCompetitive Salary + Superannuation + Onsite Parking - Employee Recognition Program, Paid Birthday Leave, Monthly BBQs & more! - Vibrant team environment & supportive management **Are you prepared for your next endeavor?** Well look no further, we have the perfect role for you! **Your new company** Airport Toyota fully advocates and supports the values...
-
Accounts Admin/billing Officer
3 days ago
Essendon Fields, Australia Wilson Security Full time3 days in the office & 2 days from home - Must have exceptional Excel Skills - Essendon Fields with onsite parking! Wilson Security is the leading provider in the provision of security services across Australia and New Zealand. Our services are supported by a highly experienced management team, industry-leading expertise and a strong local and national...
-
Warranty Administrator
3 days ago
Essendon Fields, Australia IDOM Automotive Group Full timeEssendon Fields Location - Part Time | Hybrid Working Options | Immediate Start - Friendly Culture & Supportive Management Team! **Are you an experienced Service Advisor looking for a change, here is an opportunity to utilise your skills in a Warranty capacity and enjoy a work life balance?** **Essendon Isuzu and MG** have an immediate opportunity for a...
-
Office Administrator
2 weeks ago
Essendon, Australia Metropolitan temporary fencing Full timeAccounts receivable Speaking with clients. Maintaining records and entering data. Invoicing. General admin **Job Type**: Part-time Part-time hours: 8 per week **Salary**: $26.00 - $32.00 per hour **Benefits**: - Work from home Schedule: - 8 hour shift Ability to commute/relocate: - Essendon VIC: Reliably commute or planning to relocate before...
-
Ndis Office Administrator
1 week ago
Essendon, Australia Optimal Care Australia Full time**Administration Officer - NDIS (Immediate Start)** **Job Types**: Full-time, Permanent **Salary**: $50,000.00 per year **About us** Optimal Care Australia is a registered NDIS provider delivering for all individuals with disabilities aged 7-65 the quality service and care they need to live as independently as possible. **Responsibility** - Co-ordinate...
-
Service Support
4 days ago
Essendon Fields, Australia Eagers Automotive Full timeMultiple Service Support vacancies located in the Northern Suburbs - Immediate start/Permanent position/Flexible hours or Full time role available - Working for Australia's largest automotive dealer with excellent benefits **Eagers Automotive has a unique opportunity for a Full time or Part time Service Support to join our Service Team. We have dealerships...
-
Casual Admin Clerk
1 week ago
Essendon Fields, Australia Eagers Automotive Full timePositive workplace culture | Supportive Team - Fantastic employee benefits | Access to health + wellbeing support - Staff vehicle purchasing / Service / Insurance discounts **Essendon Mitsubishi & Nissan are looking for a Casual Administration Officer. This position will form part of the administration team and will be responsible for all areas of...
-
Insurance Accounts Officer
2 weeks ago
Essendon Fields, Australia Linfox Full timeJob no: 759607 Work type: Full time **Location**: Essendon Fields - VIC - Australia Applications close: 15 Aug 2025 11:55 PM AUS Eastern Standard Time Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in...
-
Receptionist
4 days ago
Essendon Fields, Australia Eagers Automotive Full time $45,000 - $60,000 per yearAbout the RoleWe're looking for a friendly and professional Receptionist to be the welcoming face of our dealership. This is a key customer service role that supports the day-to-day operations of our busy front desk and administrative functions.In this role, you'll be the first point of contact for guests and team members, providing a warm welcome and...