Aps 5 - Administration Officer

$78,143 - $83,700 (plus Super)
- Russell - ACT

**The Role**
Do you want to have input in how Australia might afford to equip and enable its Defence Force?

Here is a scenario: Defence’s Investment Committee is considering a proposal to buy an experimental system that could be a game-changer, but will be incredibly expensive and high risk. The committee turns to IPMB’s representative and asks whether the proposal is affordable and the potential risks to the integrity of Defence’s $270 billion integrated investment program. If the system works, the ADF could be better equipped and enabled to shape, deter and respond to threats; if it does not, it could create delays to other capability projects.

As a member of Investment Portfolio Management Branch (IPMB), the committee members trust that you have analysed a range of options, conducted extensive consultation across the Department and understand the implication for planning, governance, accountabilities, performance reporting; and how the proposal supports the alignment of strategy, capability and resources. Your advice could affect the ADF’s contribution to national security.

Within IPMB, situations like this are common. To succeed in this environment, you must demonstrate integrity, curiosity, resilience, a willingness to learn, the ability to work effectively in a small team and personal drive to deliver better outcomes for Defence and Government. IPMB welcomes new starters who have demonstrated high-level stakeholder engagement (including cross-agency), strong analytical and critical thinking skills, high-level written and oral communication, sound professional judgement and a desire to learn about the Defence capability system.

IPMB supports the highest-level decision makers in Defence and Government to deliver the outcomes required by the 2020 Defence Strategic Update and the 2020 Force Structure Plan. We directly provide decision support to the Vice Chief of the Defence Force in his role as Chair of the Investment Committee by providing independent analysis and advice to deliver a more capable ADF. We are an influential voice with the ability to shape and assure outcomes on all integrated investment program proposals to improve the way that Defence delivers capability for Government on an ongoing basis.

Through experience and feedback, you will develop the analytical, consultative and communications skills necessary to provide trusted advice on cutting-edge capabilities and the policy and processes to acquire and sustain them.

**About our Team**
The Investment Portfolio Management Branch (IPMB) within the Australian Defence Force Headquarters, is seeking a highly motivated individual to fulfil the role of Administration Officer.

The position offers a fantastic opportunity to work in an exciting environment developed as an outcome of the Defence First Principles Review and the introduction of the new One Defence Capability System.

The role will enable you to gain a greater awareness of the capability and investment approval processes and high level Defence and Government decision-making. This position provides a unique and valuable insight into the strategic, political and operational significance of delivering the Integrated Investment Program (IIP) and plays a critical role in delivering capability plans.

A high performing individual with integrity, curiosity, resilience, a willingness to learn. The ability to work effectively in a dynamic team, within a high tempo environment and a desire to deliver better outcomes for Defence. Investment Portfolio Management Branch is unique, so we welcome new starters who have demonstrated high-level stakeholder engagement (including cross-agency), strong analytical and critical thinking skills, good written and oral communication, sound professional judgement and a desire to learn about the Defence capability system.

The duties of the successful applicant will include (but not limited to) the following:

- Provide administration and support for ICT related projects.
- Facilitate training activities and provide system support when required.
- Provide administrative and secretariat support for the Directorate.
- Support invoice processing, contract management and performing relevant procurement related activities.
- Assist with end of month and end of year reporting functions including reconciliation, forecasting, and variance analysis.
- Assist with end of month financial processing, reconciliations and the preparation of internal and external monthly reports.
- Assist with day-to-day financial operations including accounts payable, budgets and credit card processes.
- Support the management and coordination of new and existing contracts.
- Support the management of Contractor Performance reviews.
- Provide advice to the team in relation to finance, procurement and contract management.
- Investigate, resolve and respond to internal and external client queries.
- Other ad hoc financial and administr