Assistant Company Secretary

Executive Services | Administration

**Assistant Company Secretary**

**Warrigal | Located at our newly built Oak Flats office**

Join a 2024 award-winning Illawarra-based organisation celebrated for Excellence in Workplace Culture, Large Business, and Business of the Year. If you’re ready to use your strong organisational skills, attention to detail, and passion for assisting our Board, Executive and Company Secretary to provide strong stewardship through effective governance, we want you on our team. You will be part of a collaborative team delivering high-quality outcomes that make a real difference to older people.

**About Warrigal**

At Warrigal, our vision is simple yet profound: to create a world where older people feel known, loved, and connected. Our values - Integrity, Respect, Innovation and Compassion - guide our approach and purpose—Enabling older people live their best lives on their terms. We’re dedicated to providing dignity, community, and belonging to all older people.

We believe in creating joyful experiences, lasting memories, and a society that celebrates aging. Every team member at Warrigal contributes to this legacy, ensuring it continues to inspire generations to come.

**The opportunity**

You will play an important role in supporting strong and effective governance at Warrigal by providing high-level administrative and governance support to the Company Secretary and CEO. This role offers the opportunity to work closely with the Board Chair, Directors, Executive Leaders, and Company Members, contributing to the smooth operation of governance processes and helping to deliver positive outcomes across the organisation. You’ll be involved in preparing agendas, minutes and board materials, managing follow-up actions, and supporting clear and timely communication between the Executive and the Board.

You’ll assist with managing Warrigal’s regulatory reporting and compliance obligations, including those to the ACNC, ACQSC and ASIC, ensuring the organisation meets its responsibilities under the Aged Care Act and as a Company Limited by Guarantee. Your work will include coordinating AGM activities, maintaining statutory registers and records, and supporting the ongoing review and improvement of governance frameworks and policies.

This is a rewarding opportunity for someone who is detail-oriented, organised, and values working in a purpose-driven environment. You’ll also help support the onboarding and development of Directors, playing a key part in strengthening governance and leadership across Warrigal.

**What you’ll bring**
- You’re organised and analytical, autonomous and a critical thinker. You will come with a proven ability to manage governance processes smoothly and efficiently.
- You build strong relationships with ease and enjoy working with people at all levels, from Board members to senior executives.
- You’re passionate about ensuring high standards of governance and delivering smooth, effective operations across the organisation
- An understanding of corporate governance, particularly within not-for-profit organisations, would be highly valued.

**What we offer**
- Competitive remuneration + packaging benefits + super
- Not For Profit salary packaging benefits - pay up to $18,550 less tax per year, meaning more money for you
- Career break schemes, additional purchased leave and more
- Commitment to on-going professional and career development
- Subsidised access to your local gym and 200+ more across the country with a Fitness Passport
- 24/7 access to mental, physical, social and financial support via EAP.

**What it takes to do this work**

**Essential**:

- Demonstrated experience providing administrative support to a Company Secretary, Board, or in a similar governance-related role.
- Excellent time management and organisational skills, with the ability to handle multiple tasks and projects simultaneously.
- High attention to detail, even under pressure, ensuring accuracy and consistency in all tasks.
- Strong communication and interpersonal skills, with the ability to effectively engage with individuals at all levels of seniority.
- Proficiency in Microsoft Office Suite; experience with BoardEffect and SharePoint is a plus.
- Demonstrated ability to make sound decisions and exercise good judgement in a professional setting.
- Experience in implementing new processes and improving existing systems to enhance efficiency.
- Flexibility to adapt to changing schedules, as some meetings may require adjustments to your regular work hours.

**Desirable**:

- Experience working with the Board of a not-for-profit organisation.
- Knowledge of the Aged Care sector, with an understanding of the legislative requirements for Approved Aged Care Providers.

**What our people love about working here**:
**A supportive, passionate culture**: It’s a community filled with inspiring, big-hearted people. We back each other, listen without judgement and lead with kindness, respect and unwaveri