Executive Assistant

2 days ago

Melbourne, Australia The Aje Collective Full time

**Description**:
Aje was created in 2008 to translate the effortless Australian lifestyle into fashion.
Designed for an elegance grounded in ease, our garments empower our customers to feel relaxed, assured and beautiful.
Our company strives to invite freedom of self-expression in each architectural store environment, bringing our customers a confidence and beauty that elevates their every day to an occasion.
Join icon fashion house Aje as Executive Assistant & Office Manager at our Aje Head Office in Melbourne.
**About this opportunity**:
**Executive Support**:
Provide proactive, high-level EA support to the International President & Chief Merchandising Officer
- Design & Production.
Complex calendar and diary management, ensuring seamless scheduling across time zones and dual offices.
Coordinate all travel arrangements (domestic and international), including flights, accommodation, transfers, itineraries, and visas.
- Act as a trusted gatekeeper, screening calls, managing communications, and protecting executive time.

**Office Management**:
Oversee day-to-day office operations and act as the go-to person for all office-related needs.
Manage vendor relationships, office supplies, equipment and service contracts.
Ensure the Melbourne office is a well-organised, productive, and positive work environment.
**Fashion Calendar & Critical Path**:
Provide operational support aligned with the critical path and manage scheduling accordingly
Track and flag critical path milestones and deadlines in coordination with relevant departments.
**You will Bring**:
Minimum 5 years' experience as an Executive Assistant, ideally within fashion, retail, or a fast-paced creative industry.
Strong experience with international travel coordination and diary management at C-suite level.
Demonstrated experience in expense reconciliation and stakeholder management
Strong understanding of a fashion critical path and seasonal delivery cycles.
Exceptional communication, interpersonal and organisational skills.
Discretion, emotional intelligence, and a proactive approach to problem-solving.
High proficiency in Microsoft Office Suite, Google Workspace, excel and relevant productivity tools
What do we offer?
- Generous salary packaging

It is hard not to embrace the Aje style with generous employee discounts, staff wardrobes, pre-order programs, clothing allowances and regular sample sales
Your growth is our growth, training and development programs are recommended and encouraged
Career progression
Celebrate milestones such as, Birthdays with Aje leave benefits
Access to our comprehensive Employee Assistance Program designed to support your wellbeing
No key achievement and success goes unnoticed
Referral incentives

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