Executive Assistant

**Date**:14 Jan 2025

**Job Posting End Date**:
**Job Country**:Australia

**Job State/Province**:Victoria

**Job Location/Region**:Melbourne

**About BHP**

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success
- About the Role
- As an Executive Assistant in our teams, you will play a key role in helping to support the Group Financial Controller and VP Finance Portfolio and Functions, along with other senior managers in the teams.
- This opportunity will suit someone who has prior Executive Assistant experience, is highly organised and can thrive in a global, dynamic, fast paced environment. In this position you will provide administrative and operational support with responsibilities including:

- Executive diary and inbox management: proactive management of diaries and inbox, scheduling of internal and external meetings with senior executives (including the BHP executive leadership team) and related logistics and agenda preparation with a demonstrated ability to autonomously prioritise commitments along with managing stakeholder expectations;
- Reconciliation and submission of executive monthly expenses, ensuring alignment with BHP business expense policy;
- Booking and management of flights, transfers, visas and accommodation, ensuring cost effectiveness;
- Raising purchase orders;
- Supporting and coordinating the cadence and operating rhythm of the teams; arranging team events and catering; and communicating general updates with the teams as needed;
- Confidential Information Management: handle sensitive and confidential information with discretion and professionalism;
- Assist in the scheduling of preparation and review of Board and Board committee papers in line with required timelines;
- Monitoring and follow up of mandatory team training obligations;
- Problem solving and initiative: anticipate challenges and offer creative solutions to support the smooth operation of the day-to-day team activities.
- The role is based in Melbourne, Australia.
- About You
- To be successful in this role you will have demonstrated the following:

- High level of forward thinking, organisation, flexibility, delivery orientation, initiative and planning;
- Proven ability to build strong, open and collaborative work relationships with internal and external stakeholders at all levels of an organisation;
- An understanding and appreciation of working in a confidential environment is essential;
- Proven results working with a sense of urgency in a dynamic environment with rapidly changing priorities;
- Flexibility to step in and support the team when needed;
- Strong time management skills and the ability to prioritise conflicting issues in a professional manner;
- Demonstrated ability to take initiative, be proactive by taking action and be persistent in addressing issues;
- Excellent communication skills
- Advanced skills in Microsoft Word, Excel and PowerPoint and working knowledge in a SAP environment.
- Bachelor’s degree highly desirable

**About Our Process**

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

**Supporting a Diverse Workforce**

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels