Commercial Administration Specialist

**Title**:
Commercial Administration Specialist

**Your KBR future - delivering solutions and changing the world**

**About KBR**:
We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 30 countries.

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia’s largest and most complex projects.

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projects with a digital mindset driving innovation within our business and for our customers.

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers.

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR.

KBR comprises a talented team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to our customers.

**The Opportunity**

Reporting to the Director, Commercial ADSS, the **Commercial Administration Specialist** will play a vital role in supporting the efficient operation of the Commercial Team, including executive support for the Director, Commercial ADSS. This role contributes to the team's commitment to continuous improvement, digitisation, and high-quality service delivery to both internal and external stakeholders.

This position provides an opportunity to contribute to commercial operations, learn about business processes, and support senior leadership in a fast-paced, professional environment. The Commercial Administration Specialist role will involve performing routine activities and delivering accurate, timely, and relevant information, through collaboration with various departments, including operations, finance, and project controls, to ensure seamless coordination.

**Responsibilities**

The key responsibilities of the role will include, but is not limited to:
**Administrative Support - Commercial Team**:

- Manage and maintain Commercial Team SharePoint sites, including document control and access coordination
- Support commercial documentation and onboarding activities for suppliers or external stakeholders as required
- Maintain up-to-date registers, databases, and compliance documentation relevant to commercial activities
- Provide administrative support across commercial documentation, including tracking workflows and approvals
- Support the preparation of commercial reports, registers, and analysis as directed
- Liaise with internal and external stakeholders to respond to administrative queries and documentation requests

**Executive Support - Director, Commercial ADSS**:

- Provide diary and meeting management support, including scheduling, agenda preparation, and minutes
- Assist with travel arrangements and expense reconciliation as required
- Coordinate internal and external correspondence, ensuring timely and accurate communication
- Assist with preparation of briefing materials, presentations, and reports for senior leadership
- Provide ad hoc support for strategic and operational activities led by the Director, Commercial ADSS

**Cross-Functional Collaboration**:

- Foster strong relationships with Commercial and Business Operations teams across KBR
- Liaise with stakeholders from functions such as Finance, HR, Administration, Tax, Professional Development, and Communications
- Ensure seamless support for business processes that intersect with the Commercial function

**General Functions**:

- Actively contribute to administrative and operational process improvements
- Maintain awareness of internal policy, procedural updates, and industry best practices
- Support the maintenance of a safe and compliant working environment
- Contribute to the digitisation and process improvement initiatives led by the Commercial Team
- Manage distribution lists
- Coordinate new starter induction / onboarding activities
- Coordinate professional body memberships and activities
- Coordinate functional team meetings and training arrangements
- Support / coordinate requests for corporate commercial arrangements, including confidentiality agreements

**Qualifications, Skills and Experience**

**Essential**:

- 2+ years’ experience in administration, business support or executive assistance
- Proficient user of MS Office products, particularly Excel, SharePoint, Outlook and Word
- Excellent organisational skills with strong attention to detail
- Demonstrated ability to manage time effectively and prioritise multiple tasks
- High