Project Officer

Division: Northern CPPYJ
- Location: Newcastle, NSW, AU, 2300
- Req ID: 75911

**Project Officer**
**Talent Pool for filling of current and future ongoing and temporary vacancies**

**Location: Hunter Central Coast District - Newcastle based**
**Grade 7/8 -**$110,266 -$122,058 p.a.**+ superannuation and annual leave loading**
**Flexible work practices flexible working hours, 35-hour week and flex leave**

**Functions of the Allocations Team**
- The Allocations teams is one part of the District’s Executive and Business Support Team. The allocations team is specifically responsible for:

- Management of workflow of all correspondence into and out of the district and providing information to a variety of areas including the Executive District Director, Deputy Secretary, Secretary, NSW Ombudsman’s office, Complaints Unit, Reportable Conduct Unit and the Minister’s Office.
- Review and quality assure critical incident advice, financial briefing notes, NSW Ombudsman and Ministerial requests.
- Assist with the coordination of district special events

**What you’ll do**

As a Project Officer within the Allocations team

You will:

- Prepare reports, briefs and coordinate resources
- Develop and maintain relationships with key stakeholders
- Guide and support district staff to achieve outcomes via support and mentoring
- Be confident in drafting materials to be distributed across the district
- Have excellent skills in written communication, preparing and reviewing ministerial and other correspondence
- Have a demonstrated ability to analyse and critique documentation and information from a variety of sources
- Have a basic knowledge of machinery of government and procedures and systems required for the management of ministerial correspondence, briefings and parliamentary material
- Have advanced skills in using Microsoft office including Outlook, Word and Excel, Miniapp and One TRIM
- Knowledge of the NSW child protection system including direct work with families will be highly regarded.

**What we’re looking for**
- A confident communicator who can engage and support a diverse range of stakeholders
- Strong engagement and relationship building skills
- Highly resilient and able to work under pressure and manage competing priorities
- Ability to understand and adhere to Legislation, Policies and Procedures
- Ability to plan and prioritise workload with attention to detail
- National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
- Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012

**Download the role description**

**What we offer**
- We offer a variety of benefits, including:

- A challenging and rewarding career.
- Flexible, autonomous work environment.
- Competitive pay and conditions.
- Training and development opportunities to build and maintain capabilities.
- Health & Wellbeing and Employee Assistance Programs.
- Want more information? Visit our website to see more information on Working for us.

**We do work that really matters**
- Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

**Are you ready to join us?**
- Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages) addressing the targeted question below with a brief outline on how you meet the requirements of the role:

- Please provide an example of a time where you were required to effectively communicate relevant/important information to enable Senior Management to make an important business decision.

**Applications close -**11:59pm, Sunday, 20 July 2025.

**Got a question?**
- Visit Recruitment adjustments on the DCJ website to learn more.

**Inclusion and diversity lies at the heart of how we recruit**
- We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
- To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

**Other information**
- A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
- For more information visit Your recruitment journey on the DCJ website.

**_ The Welcome Experience_**:

- The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.