Ea and Company Secretariat Assistant

2 days ago

Macquarie Park, Australia Metcash Full time

**About the role**:
Provide effective Executive Assistant support to the Chief Legal, Risk and Compliance Officer and Company Secretary (CLR&CO and Co Sec) and where required, to the CLR&CO and Co Sec’s direct reports.

Support the CLR&CO and Co Sec and Deputy Group Company Secretary to deliver an effective Company Secretariat service to the Metcash Limited Board of Directors and the Metcash group of companies, with responsibilities in relation to Metcash Limited Board administration activities and Company Secretariat compliance activities.

We are flexible at Metcash This role can be part time or full time

**What you’ll do**:
**Together with the Deputy Group Company Secretary**:
prepare annual MTS Board and Committee meeting and offsite calendar and booking into Outlook calendars, updating as required

coordinate internal MTS Board performance and effectiveness reviews and facilitating external MTS Board performance and effectiveness reviews

Load reports and papers on Diligent for MTS Board review (e.g. Weekly Sales Reports, Monthly Finance Reports)

Organise logistics for Board meetings and offsites and processing associated payments

Provide general administrative support for Non-executive Directors

**Together with the Deputy Group Company Secretary**:
perform or, where outsourced, supervise ASIC Registered Agent activities and equivalent for NZ Companies Office and, where outsourced, be the primary point of contact for all queries / communications from the ASIC Registered Agent and equivalent for NZ Companies Office

prepare AGM notices of meeting and proxy forms, organise mail-outs and maintain Registers of Members of public companies within the Metcash group

draft agendas for JV board meetings, give notices of JV board meetings and load JV board meeting papers to Diligent

Attend to payment of ASIC and NZ Companies Office annual return fees and ASIC Industry Funding levies.

**What you’ll bring**:
Excellent working knowledge of Diligent and CAS 360

Excellent working knowledge of Outlook, Word, Excel and Powerpoint

Excellent working knowledge of relevant Metcash IT systems and ability to become skilled in new IT systems

Good knowledge of the ASX/ASIC annual company secretarial calendar

Concur knowledge would be highly advantageous

A collaborative approach with the ability to build strong stakeholder relationships.

**What we can offer you**:
The opportunity to make your mark in this newly created role

Set the benchmark for independent business integrity

An extra week of annual leave after your first year as part of our Fifth Week program, and the opportunity to purchase annual leave to help you recharge

At Metcash, we’re the power behind an independent Australia. For almost 100 years we’ve been proudly supporting local, family-owned businesses - sticking up for the little guys and helping them become the best stores in town. Today we’re Australia and New Zealand’s leading independent retail partner and wholesaler in the food, liquor and hardware sectors. And while we may be large in size, we’ll always be locals at heart.

Make your Mark

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