Executive Assistant

3 days ago

Sydney Olympic Park, Australia Altitude EA Full time

Posted date 14 July 2025
- Contract Type Permanent
- SalaryTO $140K PLUS SUPER NEG
- Discipline Construction
- Contact NameANASTASIA KELLY

**About the Opportunity**

This unique Executive Assistant opportunity has been designed for a highly organised, resourceful, process-driven professional who thrives in an operations-aligned support role.

While the title is Executive Assistant, this is not a traditional inbox/calendar management role. Instead, you’ll operate as a central force in coordinating client submissions, managing contracts and tenders, preparing reports, and driving consistency across internal operations.

This role is within a well established engineering and construction business, known for delivering complex projects and supports a trusted leadership team. It’s ideal for a career EA who enjoys working behind the scenes, bringing structure, clarity, and calm across multiple functions — from documentation to reporting, to managing internal systems.

**Key Responsibilities**
- Prepare and coordinate client-facing documentation including proposals, tenders, and returnable schedules
- Support the management of contracts and RFIs, ensuring deadlines are met
- Assist with departmental reporting, including formatting and finalisation
- Key client/stakeholder management
- Document internal processes, procedures, and policy updates
- Track forecasting data and contribute to pipeline reporting
- Contribute to social impact reporting and special projects as needed
- Provide general administrative support to keep internal operations running smoothly

**About You**
- Minimum 5+ years’ experience in an Executive Assistant or senior business support role
- Ideally from engineering, professional services or construction industry backgrounds
- Commerically savvy, switched on where initiative and sound judgement are key
- Proven ability to manage complex documentation and internal processes
- Highly organised with exceptional attention to detail and consistency
- Confident communicator with strong written and verbal skills
- Tech-savvy and able to work independently in a fast-paced environment
- Professional, polished, and always five steps ahead - proactive
- Someone who takes real pride in supporting the engine room of a business

**Benefits**
- Salary up to $140K + Super (negotiable)
- Some flexibility with WFH
- Supportive and people-first culture
- High-trust role with visibility across multiple functions
- Career growth/career trajectory
- Immediate start available
- Olympic Park location - work close to home

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