Executive Officer, Training Accreditation Services

17 hours ago

Sydney, Australia The Royal Australasian College of Physicians Full time

Posted: 02/01/2025

Closing Date: 31/01/2025

Job Type: Fixed Term Contract

Location: Sydney CBD

Job Category: Administration and Office Support

**About the RACP**
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

**Our Values**
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

**Why Join Us?**

**Our 3-2-1 Hybrid Working Model**
- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.

**About the Role**

The purpose of this role is to manage and coordinate the annual accreditation cycle for training settings. The role provides guidance and support to key stakeholders on accreditation requirements, delivers secretariat services to committees and contributes to projects, process improvements, and policy development.

Key accountabilities include:

- Provide expert advice on accreditation processes for assigned training programs to program administration officers.
- Mentor and train team members to support the Senior Executive Officer in building a cohesive and effective team.
- Coordinate administrative tasks and facilitate collaboration across teams for seamless operations.
- Organise logistics for site visits, including travel arrangements, accreditor packs, and meeting preparations.
- Manage documentation such as agendas, reports, and schedules, ensuring accuracy and compliance.
- Deliver secretariat support for committees by preparing agendas, briefs, minutes, and correspondence.
- Serve as the primary contact for training sites, accreditors, and internal teams to maintain clear communication.
- Build strong relationships with stakeholders to promote effective collaboration and communication.
- Review accreditation materials for compliance and conduct audits to ensure consistency.
- Support various organisational projects to achieve goals and address priorities.
- Analyse data and trends to prepare reports and recommend process enhancements.
- Ensure adherence to accreditation standards, guidelines, and updated policies.

**This is a 2 year fixed term contract.**

**Desired Skills and Experience**:
**About You**
- Professional experience in accreditation and/or management of medical or other education/health programs or in a member-based organisation.
- Excellent written and verbal communication skills.
- Demonstrated ability to build effective relationships with internal and external stakeholders.
- High-level organizational skills with a proven ability to identify and achieve work objectives in a timely manner.
- Commitment to professional client service and maintaining confidentiality.
- Demonstrated experience in delivering high-level secretariat services.
- Strong problem-solving and analytical skills.
- Ability to negotiate and influence effectively.
- Ability to work both independently and collaboratively within a professional team.
- IT capabilities: Proficient in Microsoft Office Suite, SharePoint, and video/teleconferencing platforms.

**Interested?

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