Office Administrator

1 week ago

Brisbane, Australia HAYS Full time

A reputable communications company is seeking a vibrant and dynamic administrator.

**Your new company**

Hays has partnered with an independent consultanty specialising in integrated marketing communication. Their firm’s reputation is second to none and their brand and advisors are well-regarded in private industry and the government sector. We are currently recruiting for an Administrator who can bring vibrancy and enthusiasm to their office environment. Applicants with mínimal or extensive experience are encouraged to apply

**Your new role**

In this role you will join a team of 30 in a busy and vibrant environment with professionals across all skill levels. The purpose of this role is to provide Administrative and Secretarial support to the Chairman and Managing Director. Key duties include:
Secretarial Support:

- Overseeing executive schedules and providing comprehensive secretarial aid.
- Coordinating travel arrangements and managing data systems.
- Conducting research, transcribing for consultants, and handling client business interactions.

Office Administration:

- Performing reception tasks, managing office supplies, and handling expense data entry.
- Organising events, maintaining copyright register, and overseeing carpark register.
- Ensuring tidiness of office reading materials, providing catering, and managing mail as needed.

Client Support:

- Assisting in recording and reporting client projects.
- Aiding in data recording for community engagement projects.
- Designing documents

Office Maintenance:

- Keeping common areas tidy and organised.
- Ensuring cleanliness and functionality of kitchen and utilities.
- Organising biannual office cleaning.

IT Support:

- Logging IT issues and maintaining meeting room IT setup.
- Managing company devices and providing design backup.
- Assisting in setting up online meetings.

**What you'll need to succeed**
- A confident and proactive mindset, backed by a strong work ethic and positive attitude.
- Proficiency in using the Microsoft Suite, indicating a high level of computer literacy.
- Experience with creating and formatting documents.
- Great communication skills, both written and verbal.
- Skills in graphic design using Adobe software, especially InDesign, or a willingness to learn these skills.
- Experience in a similar role.

**What you'll get in return**
- Opportunity to learn and grow from experienced industry professionals.
- Step into a role where you’re not just a team member, but a valued contributor.
- Earn a competitive remuneration that reflects your experience.
- Join the ranks of a well-respected organisation.
- Secure a full-time, permanent position that offers stability.

**What you need to do now**

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