Administration Support Officer

**Job no**: 0056463
**Location**:Parkville
**Role type**:Part time (0.8 FTE) / Fixed-term (up to three years)
**Faculty**:Faculty of Veterinary and Agricultural Sciences
**Department/School**:School of Agriculture and Food
**Salary**:UOM 5 - $76,886 to $88,312 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung peoples, the Yorta Yorta Nation, the Dja Dja Wuurang people. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal peoples have had and continue to have a unique role in the life of these lands.

**About The Faculty of Veterinary and Agricultural Sciences**
The Faculty of Veterinary and Agricultural Sciences was formed in July 2014 through the merger of the former Faculty of Veterinary Science and the Department of Agriculture and Food Systems. The new Faculty creates opportunities for closer research collaborations and the formation of interdisciplinary teams to address major issues in veterinary and agricultural sciences. The Faculty’s core teaching, postgraduate training, research, clinical consultancy and industry development activities are delivered at the Parkville, Werribee and Dookie campuses, and the Veterinary Hospital operates at Werribee.

**About the Role**
As the Administration Support Officer, you will be responsible for supporting the organisational needs of the ARC Innovation Hub of Smart Fertilizers and Soils Section within the School of Agriculture and Food.

Reporting to the Hub Director/Soils Section leader, you will provide a range of high-level administrative support and services to the Hub Director and support a wide range of day-to-day activities within the Hub and the Section. Duties include, but are not limited to, organising meetings and committee papers, acting as the first point of contact for enquiries, diary management and undertaking routine financial processes including invoicing and credit card reconciliation.

The position will work as part of the professional services team that also provides high quality administrative services to the academic team within Soils Department.

Responsibilities include:

- Coordinating appointments, organising and scheduling meetings and other commitments, including social functions and travel arrangements
- Under direction from the senior department leaders, carry out special project work as required, seeking input from others as appropriate and necessary
- Building and fostering working relationships with a diverse range of stakeholders including academic and professional staff within the Hub/Soils Section, as well as staff in other University units

**About You**
You are an administrative professional with demonstrated experience in the provision of administrative support to multiple stakeholders, with a demonstrated capacity to exercise initiative, diplomacy and discretion in your work.

The role is required to undertake projects and commitments associated with senior leaders, requiring exceptional organisational skills, including the ability to prioritise workload and ensure the timely completion of projects. To be successful in this position, you are required to exercise independent judgment and professionalism in your work, and utilise excellent interpersonal ability to build productive relationships with internal and external stakeholders.

You will also have:

- A degree or an equivalent combination of relevant experience and/or education/training
- Demonstrated ability manage a range of administrative tasks including diary organisation, events and secretariat support
- Strong attention to detail, demonstrated through an ability to produce high-quality, accurate work
- Demonstrated experience in the provision of committee secretarial support, including the recording of minutes and capturing actions
- Demonstrated developed professional organisational skills including the ability to co-ordinate workflow, determine priorities and meet deadlines and effectively balance competing demands
- Demonstrated ability to work with autonomy, as well as flexibility and agility while working in a team
- Demonstrated experience with Microsoft Office software

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements,generous persona