Executive Board Coordinator

Legal
- Full Time
- Sydney, NSW

**Together, we can do great things.**

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

**The role**

An exciting opportunity has arisen for an experienced Executive Board Coordinator in a new role where you will provide support to the Company Secretaries, GPT Group Board, subsidiary boards and Board Committees and executive support to the Chair and Directors. This will also involve collaborating with the Legal, Risk, Compliance and Governance Team as well as other key business functions across the Group.

**What you will be doing**
- Providing proactive, accurate, timely and efficient support to the Company Secretaries, GPT Group Board and Committees and subsidiary boards, including arranging Board and Committee meetings and coordinating Board and Committee papers.
- Providing Executive Assistant support to the Chairman and Directors, including diary, travel and other required assistance for GPT related activities.
- Managing the new Director induction processes and supporting the onboarding of new Non-Executive Directors.
- Arranging Board events including dinners and asset tours.
- Maintaining the electronic company records database, Diligent Entities, with up to date company information and assisting with required ASIC filings.
- Supporting the Assistant Company Secretary and Fund Operations Manager with tasks related to managing the share registries and fund operations.
- Managing the corporate intranet sites for the Legal, Compliance and Governance function.
- Proactively participating in process improvement initiatives and projects including for systems, automation and document management.

**What makes you stand out**

To be successful in this role, you will have proven experience in a senior Board administrative role, preferably at an ASX listed company. This will include working with boards or company secretariats, with expertise using Diligent Boards and Diligent Entities or similar products and have an understanding of ASIC reporting requirements.

This role would suit an excellent communicator who is able to build and maintain strong stakeholder relationships, has excellent attention to detail, exceptional organisational and time management skills and a willingness to ‘roll up your sleeves’ to get work done.

You will also have the well-honed ability to juggle multiple competing priorities and be seasoned at working collaboratively, confidentially and with discretion.

**We makes us standout**

**We value our people**
- Enjoy flexible working arrangements and generous leave options.
- Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
- Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
- Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
- Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

**We know the power of a great experience**
- Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
- Achieved number 2 real estate company in S&P Global Sustainability Assessment.
- Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
- Accredited Family Inclusive Workplace.
- Committed to our second Stretch Reconciliation Action Plan (RAP).

**Everyone counts**

**Let’s get started**

If this role sounds like you, we want to hear from you. Go for it