Board Coordinator and Practice Assistant

7 days ago


Sydney, Australia Link Group Full time

**Overview**

Established in 2006, Company Matters is the largest team of governance professionals in Australia. When clients engage us, they will receive the benefit from approximately 350 years’ cumulative experience across our 20 practitioners.

This is Board Coordinator and Practice Assistant position for an aspiring governance practitioner.

The main purpose of this role is to provide all-round support to the Company Matters team across a diverse range of operational tasks undertaken by a busy governance advisory, legal and company secretarial practice, including but not limited to, board coordination duties (including board paper collation), general administration assistance, office management and company secretarial support.

Your success will stem from prior experience working within a Company Secretarial team, with Boards and senior executives of ASX listed companies, your ability to partner with our clients and work closely with the team and other advisers and regulators in a collaborative way that results in the best outcomes for our clients.

**Key Accountabilities and main responsibilities**

Company secretarial Administration and Board Coordination
- Compilation of board papers and other board meeting preparations on behalf of practitioners.
- Assisting with company secretarial reports, drafting minutes, researching new regulations, drafting announcements and documents for regulators, undertaking register searches.
- Maintenance of various client’s statutory registers and provision of local agent services.
- Incorporation of entities in accordance with the Corporations Act.
- Registration of foreign entities in accordance with the Corporations Act.
- Management of the foreign entities registration database and ensuring compliance for clients with foreign entities.
- Completion and lodgement of forms and announcements with regulators such as ASIC, ASX, ATO, OSR, DFT.
- Prepare initial drafts of advices, charters, notices, constitutions.

Practice Assistant
- Assisting with the invoicing process, accrual summaries, forecasting, disbursement payments as appropriate.
- Assisting with time recording and debtors and liaise with the Link Group Accounts Department

**Experience & Personal Attributes**
- Experience with electronic record keeping and electronic Board Paper portals (e.g. Diligent Boardbooks)
- Tertiary education
- Experience in an ASX listed company secretarial or legal/finance role
- Ability to prioritise, work well under pressure and exercise independent judgment
- Meticulous attention to detail
- Prior experience working in a consulting environment or in a regulated environment; e.g. in an organisation regulated by the ASX or Australian Prudential Regulation Authority
- Demonstrate commitment to delivering results through drive, collaboration and effective teamwork
- Ability to work both independently and within a team
- Ability to interact with a number of stakeholders, including Directors and senior management

Link Group is a leading fund administration and share registry specialist. We are a market leading provider of technology-enabled administration solutions, continually developing our offerings to expand with our clients' needs. Since our inception, Link Group has been entrusted by clients to handle sensitive data in a secure and confidential manner. Our core businesses of fund administration and securities registration are complemented by our expertise in digital solutions and data analytics.

Our Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, and employee share plans. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.

Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.

Link Group is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.

We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the Link Group journey and together we will achieve our full potential.

We treat all individuals fairly and equitably and do not discriminate on the basis of



  • Sydney, New South Wales, Australia Link Group Full time

    **Overview**Established in 2006, Company Matters is the largest team of governance professionals in Australia. When clients engage us, they will receive the benefit from approximately 350 years' cumulative experience across our 20 practitioners.This is Board Coordinator and Practice Assistant position for an aspiring governance practitioner.The main purpose...

  • Board Coordinator

    5 days ago


    Sydney, Australia Link Group Full time

    **About Us** Established in 2006, Company Matters is the largest team of governance professionals in Australia. Our clients benefit from approximately 300 years of cumulative experience across our 25 practitioners. Our aggregate CV includes time spent at the ‘coal-face’ in-house at numerous S&P/ASX 50 entities as well as top-tier legal and advisory...


  • Sydney, Australia Allianz Australia Full time

    **ABOUT** Allianz Australia Life Insurance Limited (AA Life), operating under the trading name of Allianz Retire+ for its retirement business, is a relatively new market entrant to the Australian Financial Services landscape that focusses on building innovative investment products that support the needs of Australians near or in retirement, as well as the...

  • Board Coordinator

    2 weeks ago


    Sydney, New South Wales, Australia Commonwealth Bank Full time

    6 month parental leave contract - commencing late October 2025Full time, permanent role in SydneySee yourself in our teamOur Group Secretariat Subsidiaries team are dedicated people who provide corporate governance advice and secretariat services to the CBA Group's (onshore and offshore) subsidiaries.Working in this team, no two days are the same. You will...

  • Board Coordinator

    2 weeks ago


    Sydney, New South Wales, Australia Commonwealth Bank Full time

    6 month parental leave contract - commencing late October 2025Full time, permanent role in SydneySee yourself in our teamOur Group Secretariat Subsidiaries team are dedicated people who provide corporate governance advice and secretariat services to the CBA Group's (onshore and offshore) subsidiaries.Working in this team, no two days are the same. You will...


  • Sydney, New South Wales, Australia Allianz Australia Full time

    At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there's flexibility for balance and the support you need. We know that flexible work...


  • Sydney, Australia Practice Managers Australia (PMA) Full time

    **Location**: Sydney **Worktype**: Full Time - Work alongside a team of thirty specialists and lead/manage 15 clinic staff - Full time, permanent role - with flexibility on how the hours are reached - Very generous salary package + other attractive benefits **The Practice** - Based in stunning Bondi Junction, this practice is dedicated to creating...


  • Sydney, Australia Commonwealth Bank Full time

    **Executive Assistant and Board Coordinator - 14 month parental leave contract** - Work in a high performing team of dedicated governance professionals committed to excellence - Excellent opportunity to join CBA in a busy and fast paced role **See yourself in our team** This is an exceptional opportunity to join CBA’s Group Secretariat team, whose...


  • Sydney, New South Wales, Australia Pacific National Full time

    **Board Coordinator and Paralegal**- **Based in our Head Office in North Sydney**:- ** Drive governance and legal process excellence**:- ** Support Board operations in a dynamic national freight business****About us**Pacific National (PN) is one of the largest providers of rail freight services in Australia. It hauls a variety of freight including intermodal...

  • Board Administrator

    5 days ago


    Sydney, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...