Team Coordinator

3 days ago

Guildford, Australia WesTrac Full time

**Posted Date**:11 Jul 2025

**Location**:Guildford, WA, AU
- Reporting into the HSEQ Systems Supervisor, the **Team Coordinator** will join our Safety, Security and Risk team based at our South Guildford, WA office.
- This role provides high-level administrative support, ensures data integrity across national systems, and coordinates wellbeing initiatives in WA.

**Roster**: Monday to Friday, 8.5 hours per day (including meal break)

**Type**:Full-time, fixed-term contract ending approximately April 2026

**What You’ll Do**:

- Provide executive-level support to the General Manager and HSEQ team, including calendar, travel and meeting coordination
- Maintain and improve data accuracy across OnTrac, ChemAlert, and Cell Media systems; act as the primary contact for system support
- Collate and report safety statistics to internal and external stakeholders
- Keep HSEQ documents current, organised, and accessible via the WesTrac Document Management System
- Manage administrative tasks such as preparing correspondence, invoices, purchase orders, expense claims and staff mobilisation
- Coordinate HSEQ meetings, training sessions, and wellbeing events, ensuring logistics and materials are in place
- Support emergency response by fulfilling key responsibilities when the Incident or Crisis Management Team is activated

**Skills & Experience**:

- Previous experience in a similar administrative role
- Proficient in Microsoft Office suite
- Strong communication, organisational, and planning skills
- Ability to manage competing priorities and work both independently and in a team
- Experience with continuous improvement initiatives
- High level of confidentiality and emergency response support

**Our Benefits inclusive of but not limited to**:

- **Financial Benefits** - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- **Health & Wellness** - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- **Culture & Career** - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- **Additional Perks** - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

**Our Company & Commitment**
- With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

**Reference Number**: 4272

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